STRATEGIC PRIORITY: Quality of Life, Arts & Culture
AGENDA DATE: December 14, 2022
COUNCIL DISTRICT(S): 7
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
title
Authorize a ten-month funding agreement with Texas Discovery Gardens to provide community outreach services, horticulture information services and presentations at community centers and special facilities within the city of Dallas in the amount of $115,474.20 for the period of January 1, 2023 through October 31, 2023 - Not to exceed $115,474.20 - Financing: General Fund
body
BACKGROUND
On June 25, 2003, the City entered into a multi-year agreement with Texas Discovery Gardens (a non-profit organization) to manage and operate the Discovery Gardens building and surrounding grounds at Fair Park for a 10-year period. The agreement was extended on November 7, 2013 for a 10-year period. The agreement with Texas Discovery Gardens requires the execution of a separate funding contract to authorize the stipends payable during the current year.
On October 24, 2018, City Council authorized a management contract with Fair Park First for management and operation of Fair Park for the Park & Recreation Department for a term of 20 years, with 25-year extension options by Resolution No. 18-1531, which included an assignment of the underlying agreement with Texas Discovery Gardens to Fair Park First. However, the assigned contract does not contain a funding provision for community outreach and other related programming services.
On June 9, 2021, City Council authorized the first supplemental agreement with Fair Park First, to amend the agreement in the interest on enhancing, promoting and improving Fair Park by Resolution No. 21-1017, which included that the City shall be solely responsible for funding any operating grants, utility reimbursements, and other annual subsidies including any annual stipends.
For Fiscal Year 2022- 2023, Texas Discovery Gardens requested $145,862, but this amount was not awarded via the City’s budget allocation process. $138,569 have been identified and appropriated in the City’s General Fund by authorization of the City Council, and after the approval by the Park and Recreation Board for the current fiscal year.
This is a recurring annual funding agreement. The stipend payments will support the following programs and services for period January 1, 2023 through October 31, 2023.
The current Texas Discovery Gardens management agreement, which is overseen by Fair Park First, expires October 31, 2023. In order for the funding agreement to pair with the remaining period of the contract, this funding agreement will be prorated, for a total amount of $115,474.20.
Operate the Texas Discovery Gardens building and surrounding grounds at Fair Park for 10 months, providing access to the general public and community outreach services such as enrichment classes for school children, horticulture information services, and presentations at community centers and special facilities.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 24, 2018, City Council authorized a management contract with Fair Park First for management and operation of Fair Park for the Park & Recreation Department for a term of 20 years, with 25-year extension options by Resolution No. 18-1531.
On November 1, 2018, the Park and Recreation Board authorized a 12-month funding agreement with Texas Discovery Gardens to provide services and programs within the City of Dallas for the period January 1, 2019 through December 31, 2019.
On December 12, 2018, City Council authorized a 12-month funding agreement with Texas Discovery Gardens to provide services and programs within the city of Dallas for the period January 1, 2019 through December 31, 2019, by Resolution No. 18-1823.
On March 5, 2020, the Park and Recreation Board authorized a 12-month funding agreement with Texas Discovery Gardens to provide services and programs within the City of Dallas for the period January 1, 2020 through December 31, 2020.
On March 25, 2020, City Council authorized a 12-month funding agreement with Texas Discovery Gardens to provide services and programs within the city of Dallas for the period January 1, 2020 through December 31, 2020, by Resolution No. 20-0489.
On October 15, 2020, the Park and Recreation Board authorized a 12-month funding agreement with Texas Discovery Gardens to provide services and programs within the City of Dallas for the period of January 1, 2021 through December 31, 2021.
On December 9, 2020, City Council authorized a 12-month funding agreement with Texas Discovery Gardens to provide services and programs within the city of Dallas for the period January 1, 2021 through December 31, 2021, by Resolution No. 20-1918.
On December 8, 2021, City Council authorized a 12-month funding agreement with Texas Discovery Gardens to provide services and programs within the city of Dallas for the period January 1, 2022 through December 31, 2022, by Resolution No. 21-1994.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$115,474.20 |
$0.00 |
$0.00 |
OWNER
Texas Discovery Gardens
Board of Directors
Michael Bosco, Board Chair
Michelle Robberson, Secretary
John Fox Holt III, Treasurer
Barbara Hunt Crow, Historian