PILLAR: Fiscally Sound
AGENDA DATE: May 13, 2026
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for inspection, maintenance, parts, and repair for the central utility plant for the Department of Aviation - RUSHCO ENERGY SPECIALISTS, INC, lowest responsible bidder of three - Estimated amount of $12,639,150.00 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for inspection, maintenance, parts, and repair for the central utility plant for the Department of Aviation. The central utility plant mechanical boiler and chiller systems provide a hot and chilled water supply for the Dallas Love Field heating, ventilation, and air conditioning support equipment. The specialized equipment in the central utility plant is maintained and repaired through this agreement as needed to avoid service failures. This agreement is a critical part to maintain conditioned filtered air, supporting public safety and airport service.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 11, 2020, the City Council authorized a five-year service price agreement for inspection, maintenance, parts, and repair for the central utility plant for the Aviation Department with RushCo Energy Specialist INC by Resolution No. 20-1804.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Aviation Fund |
$763,915.00 |
$2,527,830.00 |
$9,347,405.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
RUSHCO ENERGY SPECIALISTS, INC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BH26-00029189. We opened them on January 30, 2026. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*RUSHCO ENERGY 10765 Tube Drive Multiple groups
SPECIALISTS, INC Fort Worth, TX 76053
Star Service, Inc. 6811 McHard Road Multiple groups
Building 2
Houston, TX 77053
Trane U.S., Inc. 1617 Hutton Drive Multiple groups
Carrollton, TX 75006
OWNER/EXECUTIVES
RUSHCO ENERGY SPECIALISTS, INC
Anne Rusher, President
Tim Rusher, Vice President