PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Transportation
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for cloud-based construction management and electronic invoicing platform software licensing and support services for the Department of Transportation and Public Works with US Intelliwake, LLC through the Texas Share Cooperative Purchasing Program - Not to exceed $1,007,887.00 - Financing: Bond Program Administration Fund (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for cloud-based construction management and electronic invoicing platform software licensing and support services for the Department of Transportation and Public Works. This software is designed to streamline construction contract administration including but not limited to:
• Manage construction activities
• Field inspections
• Quantity verification
• Contractor invoices
• Project documentation
• Contract compliance
The Texas Share Cooperative Purchasing Program cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 22, 2025, the City Council authorized a one-year cooperative purchasing service price contract with US Intelliwake LLC, for payment of licensing fees for using their proprietary web-based electronic invoicing and reporting software resources, through the North Texas Share Cooperative Purchasing Program for the Street Resurfacing, Sidewalk Replacement, and Capital Improvement Program Divisions of the Department of Transportation and Public Works by Resolution No. 25-1672.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
Bond Program Administration Fund |
$326,081.62 |
$335,864.06 |
$345,941.32 |
BUSINESS PARTICIPATION
|
Prime |
Status |
Workforce % |
|
US Intelliwake, LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
US Intelliwake, LLC
735 Primera Blvd.
Suite 125
Lake Mary, FL 32746
Kerry Augustine, Chief Executive Officer