STRATEGIC PRIORITY: Sustainable
AGENDA DATE: May 28, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Transportation and Public Works
EXECUTIVE: Dev Rastogi
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing service price agreement for maintenance and repairs to pedestrian and roadway lighting for the Department of Transportation and Public Works with Highway Intelligent Traffic Solutions, LLC through an interlocal agreement with the State of Texas - Estimated amount of $9,780,535.68 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as a guide rather than a cap on spending under the agreement, so that actual need combined with budget capacity will determine the amount spent under this agreement.
On April 12, 2023, the City of Dallas entered into a two-year service price agreement with Highway Intelligent Traffic Solutions, LLC for maintenance and repairs to pedestrian and roadway lighting, authorized by Resolution No. 23-0462, which expired on April 12, 2025. The proposed cooperative purchasing service price agreement will allow the City to continue using Highway Intelligent Traffic Services, LLC to supplement current resources to maintain approximately 20,000 pedestrian and roadway lights currently owned by the City, lighting owned by the Texas Department of Transportation (TxDOT) that falls under the City’s responsibility as per existing agreements, as well as any new City-owned lights.
The City maintains consolidated agreements with TxDOT for the reimbursement of costs related to the operation, maintenance, and energy consumption of TxDOT-owned lighting within the City of Dallas. On April 13, 2022, the City Council authorized consolidation of all existing agreements with TxDOT for continuous highway lighting systems within the City by Resolution Nos. 22-0549, 22-0550, and 22-0551.
The interlocal agreement with the State of Texas is authorized by the Texas Government Code Chapter 791, Texas Local Government Code Chapter 271, Subchapter F, Section 271.102 which authorizes a local government to participate in a Cooperative Purchasing Program with another government or a cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2023, the City Council authorized a two-year service price agreement with Highway Intelligent Traffic Solutions, LLC for maintenance and repairs to pedestrian and roadway lighting by Resolution No. 23-0462.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$950,000.00 |
$3,260,178.00 |
$5,570,357.68 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$9,780,535.68 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Highway Intelligent Traffic Solutions, LLC - Local; Workforce - 18.18% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with other state or local governments or with cooperative organizations to leverage market buying power and take advantage of competitively bid contracts by the government or organization and enable the City to purchase goods or services at lower prices |
|
|
• Cooperative purchasing agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Highway Intelligent Traffic Solutions, LLC
Kent Smith, President