STRATEGIC PRIORITY: Quality of Life, Arts, and Culture
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): 4
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize (1) a construction services contract for the construction of the Roland G. Parrish Park Improvements Project located at 3800 East Kiest Blvd - Joel Brown & Co. LLC dba J.B. & Co. LLC, best value proposer of three; (2) an increase in appropriations not to exceed $1,001,000.00 in the Capital Gifts, Match, Donation & Development Fund; (3) the receipt and deposit of funds in the amount not to exceed $1,001,000.00 in the Capital Gifts, Match, Donation & Development Fund; and (4) the disbursement of funds in an amount not to exceed $1,001,000.00 from the Capital Gifts, Match, Donation & Development Fund - Not to exceed $8,008,297.25 - Financing: Equity Fund ($4,007,297.25); Infrastructure Investment Fund ($3,000,000.00); and Capital Gifts, Match, Donation & Development Fund ($1,001,000.00)
Body
BACKGROUND
On September 18, 2024, the City of Dallas advertised a Request for Competitive Sealed Proposals (RFCSP) for the construction of the Roland G. Parrish Park Improvements Project with bids due October 25, 2024. A pre-proposal conference was held on October 2, 2024, with two potential proposer(s) in attendance.
In response to the advertisement, the Office of Procurement Services received submittals from three firms on October 25, 2024. The bid procurement process complied with the City’s Administrative Directive 4-05: Contracting Policy, Section 10 Procurement Processes.
This action will authorize a construction services contract for the Roland G. Parrish Park Improvements Project located at 3800 East Kiest Blvd to Joel Brown & Co. LLC dba J.B. & Co. LLC, the best value proposer of three, in an amount not to exceed $8,008,297.25.
The scope of work includes the addition of an athletic field with tracks, bleachers and sports lighting, basketball court, a 16’X30’ picnic pavilion, children’s playground, disc golf course, trail system, walks, park accessories such as picnic tables, litter receptacles, Interpretive signs, park benches, and drinking fountain, parking, and streetscape along Cedar Crest Boulevard and Kiest Boulevard including 7’ walkways with pedestrian height lighting.
Proposals based on the RFCSP procurement process are evaluated on pre-set criteria which include qualifications of the prime contractor, subcontractor experience, cost, construction amount and schedule ratings, which are based on mathematical formulas, with the best price and best schedule being given the highest scores. Ratings “0” to “10” are given for each criterion with “10” being the best rating. These ratings are multiplied by the weighting to obtain the score for each criterion.
Following is a list of the rating criteria and values for each criterion:
Rating Criteria Value
1. Proposed Construction Contract Amount 45%
2. Qualifications/Experience/References for Prime Firm 20%
3. Subcontractor Experience 10%
4. Business Inclusion and Development Plan 15%
5. Financial Sufficiency 5%
6. Proposed Schedule/Time of Completion 5%
100%
The selection committee selected Joel Brown & Co. LLC dba J.B. & Co. LLC as the best value proposer based on the rating criteria.
ESTIMATED SCHEDULE OF PROJECT
Began Design November 2022
Completed Design September 2024
Begin Construction February 2025
Complete Construction December 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 9, 2024, the Park and Recreation Board will consider authorizing a construction services contract for the construction of the Roland G. Parrish Park Improvements Project located at 3800 East Kiest Blvd., with Joel Brown & Co. LLC dba J.B. & Co. LLC, best value proposer of three.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Equity Fund |
$4,007,297.25 |
$0.00 |
$0.00 |
|
Infrastructure Investment Fund |
$3,000,000.00 |
$0.00 |
$0.00 |
|
Capital Gifts, Match, Donation & Development Fund |
$1,001,000.00 |
$0.00 |
$0.00 |
|
Total |
$8,008,297.25 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$8,008,297.25 |
Construction |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
28.90% |
28.90% |
$2,314,502.50 |
|
• This contract does not meet the M/WBE goal and did not comply with good faith efforts. |
|
• Joel Brown & Co. LLC dba J.B. & Co. LLC - Local; Workforce - 30.10% Local |
PROCUREMENT INFORMATION
The following proposals were received from solicitation number CIZ24-PKR-3123, opened on October 25, 2024:
*Denotes successful proposer
Alter. Nos. 1, 2
Proposers Base Bid 3, 4, 5, and 6** Total Bid Rank
*Joel Brown & Co. LLC $ 8,205,106.00 $965,000.00 $ 9,970,106.00 1
dba J.B. & Co. LLC
2626 Cole Avenue
Suite 300, Dallas, TX 75204
Fain Group $ 8,794,152.00 $276,811.00 $ 9,070,963.00 2
Groves Elec. $10,264,635.00 $706,809.00 $10,971,444.00 3
**Alternate No. 1 - provides for artificial turf.
**Alternate No. 2 - provides for poured in place surfacing.
**Alternate No. 3 - provides for stone mow strip.
**Alternate No. 4 - provides for concrete low water.
**Alternate No. 5 - provides for permeable unit paver.
**Alternate No. 6 - provides for installation of furnishing and placing bioswale medium.
OWNER
Joel Brown & Co. LLC dba J.B. & Co. LLC
2626 Cole Avenue, Suite 300
Dallas, TX 75204
MAP
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