STRATEGIC PRIORITY: Core
AGENDA DATE: September 24, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for warranty and maintenance of National Integrated Ballistic Information Network program equipment for the Dallas Police Department – LeadsOnline LLC, sole source – Not to exceed $159,934.00 – Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for warranty and maintenance of National Integrated Ballistic Information Network (NIBIN) program equipment, for the Dallas Police Department (DPD). The warranty and maintenance plan include:
- Customer and technical support
- Replacement of defective hardware
- Preventative maintenance visits
- Ongoing user training and development support and resources
- Software development support for any application errors
- Software upgrades
The service contract allows DPD to have access and enter firearms related evidence into the NIBIN database for the NIBIN Program. This system assists DPD with the ability to solve firearms related crimes.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$31,986.80 |
$31,986.80 |
$95,960.40 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
LeadsOnline LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
- Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists
|
|
|
- Exempted from competitive bidding process
|
|
|
- The Office of Procurement Services conducted a sole source review and found no exceptions
|
OWNER/EXECUTIVE
LeadsOnline LLC
7975 114th Avenue N
Suite 2500
Largo, FL 33773
Alex Finley, Chief Executive Officer