STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: June 26, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for hardware support and maintenance on the City’s existing data aggregation platform services for the Department of Information and Technology Services with Mark III Systems, Inc. through The U.S. General Services Administration cooperative agreement - Not to exceed $257,504.58 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will ensure server maintenance support for the City’s existing data aggregation platform from Mark III Systems, Inc. The citywide aggregation platform was implemented to assist the city in sharing, analyzing and visualize information across multiple departments to support data driven decisions. As a part of the City’s data strategy, this data aggregation platform provides a shared data environment that fosters better insight into data collected by various City systems.
Key Benefits:
• Support from Mark III Systems, Inc. will ensure we will be able to restore the services in a timely fashion in case of a failure.
• Support from Mark III Systems, Inc. will also ensure the security and other patches are applied on all servers regularly to remove any security threat to the data platform and the greater City environment.
• Mark III Systems, Inc. has good knowledge of the City’s current environment since they have been providing great support for last 6+ years.
The U.S. General Services Administration cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 10, 2020, the City Council authorized a two-year contract, with one two-year renewal option, for hardware maintenance and support for the City’s existing data aggregation platform with Mark III Systems, Inc. by Resolution No. 20-0922.
On March 9, 2022, the City Council authorized Supplemental Agreement No. 1 to exercise the one two-year renewal option, to the hardware maintenance and support for the City’s existing data aggregation platform with Mark III Systems, Inc. by Resolution No. 22-0470.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$128,752.29 |
$128,752.29 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$257,504.58 |
Other Services |
23.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Mark III Systems, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Mark III Systems
3600 South Gessner Road
Suite 170 Houston, Texas 77063
Rick Brown, Account Executive