STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for janitorial services for the Dallas Water Utilities Department and Office of Community Care and Empowerment - Ivy Glaze, LLC in an estimated amount of $5,366,262.72, and Andrews Building Services, Inc. in an estimated amount of $697,130.88, lowest responsible bidders of twelve - Total estimated amount of $6,063,393.60 - Financing: Dallas Water Utilities Fund ($5,366,262.72) and WIC Program-Women, Infants, and Children Grant ($697,130.88) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for janitorial services for the Dallas Water Utilities Department (DWU) and Office of Community Care and Empowerment. Janitorial service is an essential, basic element of building/facility operations. City buildings are occupied by staff and are open to the general public and therefore require daily janitorial services to maintain facility aesthetics and sanitary conditions.
This service price agreement will provide janitorial services at specific locations for DWU. This agreement will provide janitorial services in the following:
• 22 DWU pumping locations
• 3 water treatment plants
• 2 wastewater treatment plants
• 8 material services
• 2 meter shops
• 7 storm drainage pump stations
This service price agreement will also provide essential janitorial services for 14 Women, Infants, and Children (WIC) clinics and one warehouse to ensure appropriate sanitary standards are met. Hours per clinic vary; however, most clinics are available to clients weekdays and at least one Saturday per month. Over 72,000 clients receive WIC benefits monthly.
The use of environmentally friendly Green Seal certified cleaning products and supplies was a requirement in the specifications. Further, when additional products become certified, the vendor is required to use those products.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 27, 2019, the City Council authorized a five-year service price agreement for janitorial services for the Water Utilities Department and the Women, Infant, and Children Program facilities with Oriental Building Services, Inc. and Global Building Maintenance, Inc. by Resolution No. 19-0327.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$537,166.44 |
$1,073,252.88 |
$3,755,843.40 |
|
WIC Program-Women, Infants, and Children Grant |
$139,426.18 |
$ 139,426.18 |
$ 418,278.53 |
|
Total |
$676,592.62 |
$1,212,679.06 |
$4,174,121.92 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$6,063,393.60 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
4.60% |
11.50% |
$697,130.88 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• Ivy Glaze, LLC - Non-local; Workforce - 50.00% Local • Andrews Building Services, Inc. - Local; Workforce - 75.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BL24-00025901. We opened them on October 18, 2024. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Ivy Gaze, LLC 110 West Randol Mills Rd. Multiple groups
Suite 240
Arlington, TX 76011
*Andrews Building Services, 10555 Newkirk St. Multiple groups
Inc. Suite 520
Dallas, TX 75220
Global Building Maintenance, 11126 Shady Trail Multiple groups
Inc. Suite 117
Dallas, TX 75229
Oriental Building Services, Inc. 2526 Manana Dr. Multiple groups
Suite 107
Dallas, TX 75220
D&A Building Services, Inc. 13637 North Central Expwy. Multiple groups
Unit D 20
Dallas, TX 75243
Ambassador Services, LLC 11710 North Frwy.
Suite 200 Multiple groups
Dallas, TX 75247
Members Building 2035 Royal Ln. Multiple groups
Maintenance, LLC Ste 285
Dallas, TX 75229
LGC Global Energy FM, LLC 7310 Woodward Ave. Multiple groups
Suite 500
Detroit, MI 48202
SS, Inc. 2911 Turtle Creek Multiple groups
Dallas, TX 75219
Big Boss Cleaning 2201 Harry St. Multiple groups
McKinney, TX 75071
Realford Consulting, LLC 8500 North Stemmons Frwy. Multiple groups
Suite 5070
Dallas, TX 75247
The Cleaning Source, LLC 446 Azaloa Ln. Multiple groups
Duncanville, TX 75137
Joncowest 6333 East Mockingbird Ln. Multiple groups
Suite 147 #2245
Dallas, TX 75214
Service First Cleaninng, LLC 1408 North Riverfront Blvd. Multiple groups
Suite 207
Dallas, TX 75207
OWNERS/EXECUTIVES
Ivy Gaze, LLC
Deborah Adeloye, Managing Director
Andrews Building Services, Inc.
Edward Kang, Chief Executive Officer