PILLAR: Sustainable
AGENDA DATE: June 24, 2026
COUNCIL DISTRICT(S): 5, 8
DEPARTMENT: Department of Transportation and Public Works
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize an amendment to Resolution No. 22-0547, previously approved on April 13, 2022, for an Advance Funding Agreement with Texas Department of Transportation for a Transportation Alternatives Set-Aside Program Grant (Agreement No. CSJ 0918-47-326, Assistance Listing No. 20.205) in the amount of $1,962,980.00 as federal share in the total project cost of $2,065,947.00 (Federal share $1,962,980.00, Indirect State $85,122.00, and Direct State Participation $17,845.00 totaling $2,065,947.00) for costs related to the construction of roadway improvements to accommodate a shared-use path along Elam Road from North Jim Miller Road to Pemberton Hill Road for pedestrian safety and accessibility features including crosswalks, to correct the amounts in Sections 2, 3, and 4 of Resolution 22-0547 that were authorized for appropriations, receipt and deposit, and disbursement of funds from $1,962,980.00 to $1,784,528.00 - Not to exceed $1,784,528.00 - Financing: Elam Road Safe Routes to School (SRTS) Improvements Fund (see Fiscal Information)
*In alignment with Vision Zero Plan.
Body
BACKGROUND
On September 22, 2021, the City Council authorized a professional engineering services contract with Criado & Associates, Inc. for engineering services to design a shared use path along Elam Road between Pemberton Road and North Jim Miller Road and to design pedestrian improvements near the Ignacio Zaragoza Elementary School, in an amount not to exceed $433,735.00, by Resolution No. 21-1540.
On April 13, 2022, the City Council authorized the acceptance of a grant from the United States Department of Transportation Federal Highway Administration through the Texas Department of Transportation for a Transportation Alternatives Set-Aside Program grant (Agreement No. CSJ 0918-47-326, CFDA No. 20.205) in the amount of $1,962,980.00 as federal share in the total project cost of $2,065,947.00 (Federal share $1,962,980.00, Indirect State $85,122.00, and Direct State Participation $17,845.00 totaling $2,065,947.00) for costs related to the construction of roadway improvements to accommodate a shared-use path along Elam Road from North Jim Miller Road to Pemberton Hill Road for pedestrian safety and accessibility features including crosswalks by Resolution No. 22-0547.
On October 23, 2024, the City Council authorized a construction services contract with HQS Construction, LLC, approved as to form by the City Attorney, for the Elam Road Safe Routes to School Pedestrian Improvements (CSJ 0918-47-326) project to construct bicycle and pedestrian improvements along Elam Road from North Jim Miller Road to Pemberton Hill Road, in an amount not to exceed $3,326,138.89, by Resolution No. 24-1562.
In accordance with the AFA, Direct State Costs in the amount of $178,452.00, which are funds paid to TxDOT from the Federal Highway Administration as part of the total grant amount, were not accounted for when determining the total grant funds being awarded to the City for the Elam SRTS project as part of Resolution No. 22-0547. The total grant funds awarded to the City should have been $1,784,528.00 instead of $1,962,980.00. As such, the dollar amounts in Sections 2, 3, and 4 of Resolution No. 22-0547 that were authorized for appropriations, receipt and deposit, and disbursement of funds from $1,962,980.00 to $1,784,528.00
Additionally, the contract award resolution, Resolution No. 24-1562, is being amended on this same City Council Meeting Date to correct the amounts to be disbursed from the Elam Road Safe Routes to School (SRTS) Improvements Fund to $1,784,528.00 instead of $1,962,980.00 and from the General Fund to $71,392.00 instead of $41,787.00; and
This action will amend the amount in Sections 2, 3, and 4 of Resolution No. 22-0547 that was authorized for appropriations, receipt and deposit, and disbursement of funds from $1,962,980.00 to $1,784,528.00
ESTIMATED SCHEDULE OF PROJECT
Began Design November 2021
Completed Design January 2024
Began Construction December 2024
Complete Construction July 2026
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22, 2021, the City Council authorized a professional engineering services contract with Criado & Associates, Inc. for engineering services to design a shared use path along Elam Road between Pemberton Road and North Jim Miller Road and to design pedestrian improvements near the Ignacio Zaragoza Elementary School, in an amount not to exceed $433,735.00, by Resolution No. 21-1540.
On April 13, 2022, the City Council authorized the acceptance of a grant from the United States Department of Transportation Federal Highway Administration through the Texas Department of Transportation for a Transportation Alternatives Set-Aside Program grant (Agreement No. CSJ 0918-47-326, CFDA No. 20.205) in the amount of $1,962,980.00 as federal share in the total project cost of $2,065,947.00 (Federal share $1,962,980.00, Indirect State $85,122.00, and Direct State Participation $17,845.00 totaling $2,065,947.00) for costs related to the construction of roadway improvements to accommodate a shared-use path along Elam Road from North Jim Miller Road to Pemberton Hill Road for pedestrian safety and accessibility features including crosswalks by Resolution No. 22-0547.
On October 23, 2024, the City Council authorized a construction services contract with HQS Construction, LLC, approved as to form by the City Attorney, for the Elam Road Safe Routes to School Pedestrian Improvements (CSJ 0918-47-326) project to construct bicycle and pedestrian improvements along Elam Road from North Jim Miller Road to Pemberton Hill Road, in an amount not to exceed $3,326,138.89, by Resolution No. 24-1562.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Elam Road Safe Routs to School (SRTS) Improvements Fund |
$1,784,528.00 |
$0.00 |
$0.00 |
The costs associated with this project were authorized in the previous Resolution No. 22-0547; and the reduction in the Grant Award amount to the City does not affect this Advance Funding Agreement (AFA). This is correcting an error in the interpretation of the AFA on the part of the City, to correctly report the allocation of federal funds.
MAP
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