PILLAR: Core
AGENDA DATE: October 22, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
not
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year service contract with Midwest Maintenance Company, Inc. for janitorial and terrazzo floor maintenance services (Groups 1 & 4) in the an amount not to exceed of $8,985,441.91 $8,124,167.52, with two, one-year renewal options in the amounts of not to exceed $2,814,863.04 and $2,902,176.96, for a total amount not to exceed $13,841,207.52; and (2) a three-year service contract with $6,335,147.90, as detailed in the Fiscal Information section, for janitorial services and floor maintenance for the Department of Aviation - Midwest Maintenance Company, Inc. in the amount of $13,841,207.52 and Andrews Building Service, Inc. for janitorial services (Groups 2 & 3) in the an amount not to exceed $861,274.39, with two one-year renewal options in amounts not exceed $304,486.65 and $313,621.25, for a total amount not to exceed of $1,479,382.29 for the Department of Aviation, most advantageous proposers of twenty-nine - Total not to exceed $15,320,589.81 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
Thisese service contracts will provide for janitorial services and terrazzo floor maintenance services for the Department of Aviation (AVI). These services provide daily cleanliness and care of Dallas Love Field Airport Terminal servicing 18 million visitors annually. Thisese service contracts will allow 24 hours a day, 365 days per year, janitorial services and for all AVI facilities. This service will also include the maintaining of facility aesthetics, sanitary conditions, constant janitorial, and daily floor maintenance services.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Water Utilities Department (1)
• Department of Aviation (2)
• Department of Facilities and Real Estate Management (1)
• Department of Sanitation Services (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost and timeframe 35 points
• Experience 30 points
• Approach 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 13, 2020, the City Council authorized a five-year service contract for janitorial services for the Department of Aviation with Member's Building Maintenance, LLC by Resolution No. 20-0737.
On October 28, 2020, the City Council authorized a five-year with three one-year renewal options, for janitorial services for the Department of Aviation with Flagship Airport Services, Inc. and Andrews Building Service, Inc. by Resolution No. 20-1712.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Aviation Fund |
$3,830,147.45 |
$5,106,863.27 |
$6,383,579.09 |
Midwest Maintenance Company, Inc.
Initial term: $8,985,441.91 $8,124,167.52
Renewal Option Year 1: $3,119,349.69 $2,814,863.04
Renewal Option Year 2: $3,215,798.21 $2,902,176.96
Total $15,320,589.81 $13,841,207.52
Andrews Building Service, Inc.
Initial term: $ 861,274.39
Renewal Option Year 1: $ 304,486.65
Renewal Option Year 2: $ 313,621.25
Total $1,479,382.29
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Midwest Maintenance Company, Inc. |
Non-local |
0.00% |
|
Andrews Building Service, Inc |
Local |
75.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BAZ25-00027683. We opened them on September 15, 2025. We recommend the City Council award thisese service contracts to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposers
Proposers Address Score
*Midwest Maintenance 2901 Q St. Multiple groups
Company, Inc. Omaha, NE 68107
*Andrews Building Service, Inc 11503 Reeder Rd. Multiple groups
Dallas, TX 75229
ABM Aviation, Inc. 2020 Westridge Dr. Multiple groups
Irving, TX 75038
Ambassador Services LLC 11710 North Frwy. Multiple groups
Suite 200
Houston, TX 77060
American Servco, Inc. 3775 Venture Dr. Multiple groups
Bldg. I
Duluth, GA 30096
APPRO, Inc. 3001 Keller Springs Rd. Multiple groups
#100
Carrollton, TX 75006
BIO-Janitorial Service, 6630 North 47th Ave. Multiple groups
Inc. Suite 4
Glendale, AZ 85301
Caring Commercial 16107 Kensington Dr. Multiple groups
Cleaning, Inc. Sugar Land, TX 77479
CORPCARE, INC. 2217 Vantage Dr. Multiple groups
Dallas, TX 75207
Diverse Facility Solutions 12838 South Cicero Ave. Multiple groups
Alsip, IL 60803
ERMC Aviation Services 2302 113th St. Multiple groups
Suite 100
Grand Prairie, TX 75050
Flagship Aviation Services, 405 South Kimball Ave. Multiple groups
LLC Southlake, TX 76092
ICS, Inc. 2000 Royal Ln. Multiple groups
Dallas, TX 75229
Ivy Gaze LLC 110 West Randol Mill Rd. Multiple groups
Suite 240
Arlington, TX 76011
JDM Janitorial, Inc. 2163 Golden Heights Rd. Multiple groups
Suite 209
Fort Worth, TX 76177
LGC Global Energy 7047 Twin Hills Ave. Multiple groups
FM, LLC Dallas, TX 75231
Marsden South 12501 Reed Rd. Multiple groups
Sugar Land, TX 77478
Member's Building 2035 Royal Ln. Multiple groups
Maintenance Dallas, TX 75229
National Aviation Services, 149 Plantation Ridge Dr. Multiple groups
LLC Suite 130
Mooresville, NC 28117
Oriental Building Services 2526 Manana Dr. Multiple groups
Suite 107
Dallas, TX 75220
PJS of Texas 2401 East St. Elmo Multiple groups
Austin, TX 78739
RAS Services, Inc. 10954 Shady Tr. Multiple groups
Suite #100
Dallas, TX 75220
SBM Management Services, 5241 Arnold Ave. Multiple groups
LP McClellan, CA 95652
Service Management 7135 Charlotte Pike Multiple groups
Systems, Inc. Suite 100
Nashville, TN 37209
TLBS Corporation 3319 Sterling Vista Blvd. Multiple groups
Katy, TX 77494
UBM Enterprise, Inc. 11102 Ables Ln. Multiple groups
Dallas, TX 75229
UNITED MAINTENANCE 1550 South Indiana Ave. Multiple groups
COMPANY, INC. Chicago, IL 60605
Whitlock Building Services 525 Industrial Blvd. Multiple Groups
Building B
Grapevine, TX 76051
OWNERS/EXECUTIVES
Midwest Maintenance Company, Inc.
Jamie Gutierrez, Chief Executive Officer
Andrews Building Service, Inc
Peter Kim, President