STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 26, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for wet well, pump station, and stormwater drain pipe inspection and cleaning services for the Water Utilities Department - Acme Utility Inspection Services, Inc., lowest responsible bidder of three - Estimated amount of $4,479,000.00 - Financing: Stormwater Drainage Management Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for wet well, pump station, and stormwater drain pipe inspection and cleaning services for the Water Utilities Department. Pump station wet wells must be inspected for silt and debris. This silt and debris must be removed from the well to prevent damage to the pumps. Pump failures are expensive to repair and could cause flooding.
Stormwater pipes require inspection and removal of debris and blockages that could cause neighborhood and street flooding. Inspections also reveal damaged pipes that may require repair.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 9, 2019, the City Council authorized a three-year service price agreement for wet well, pump stations, and stormwater drain pipe inspections and cleaning services for the Dallas Water Utilities Department with Pipeline Video Inspection LLC dba AIMS Companies by Resolution No. 19-0094.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Stormwater Drainage Management Fund |
$536,000.00 |
$1,000,000.00 |
$2,943,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,479,000.00 |
Other Services |
23.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• Acme Utility Inspection Services, Inc. - Local; Workforce - 43.33% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF24-00024322. We opened them on April 12, 2024. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Acme Utility Inspection 2512 Glenda Ln. $ 4,479,000.00
Services, Inc. Dallas, TX 75229
AIMS Companies 1938 Josh Rd. $ 7,987,000.00
Ft Worth, TX 76177
Ace Pipe Cleaning, Inc. 6601 Universal Ave. $17,027,250.00
Kansas City, MO 64120
OWNER
Acme Utility Inspection Services, Inc.
Kyle Dowdy, President