STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a four-year cooperative purchasing agreement for increased capacity of a software-defined wide area network technology solution for the Department of Information and Technology Services with 22nd Century Technologies, Inc. through the U.S. General Services Administration cooperative agreement - Not to exceed $787,500.00 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide expanded device capacity and increased data transfer speed by replacing 1 Gigabyte routers with 10 Gigabyte routers at five specific locations to better accommodate network traffic. The managed software-defined wide area network solution provides redundancy, security, backup functionality, disaster recovery, business continuity functionality, and augments our existing internet network connectivity throughout the selected sites.
Key Benefits:
• Moves the City into compliance with an audit finding from the “IBM Data Center Study and Evaluation Services Physical Facility Assessment” (Item ID 3).
• Ability to continue delivering key services despite a disaster striking the City.
• Creates diversification of the City’s circuit provider to ensure a backup exists to the City’s current circuits.
The U.S. General Services cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$202,500.00 |
$195,000.00 |
$390,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$787,500.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• 22nd Century Technologies, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
22nd Century Technologies, Inc.
8251 Greensboro Drive
Suite 900
McLean, VA 22102
Kulpreet Singh, President