STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 8, 2022
COUNCIL DISTRICT(S): 13
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a service contract for the purchase and installation of a replacement stationary electric material handler and the removal of an existing stationary material handler at the Southwest Transfer Station for the Department of Sanitation Services - National Equipment Dealers, LLC, only bidder - Not to exceed $400,512 - Financing: Sanitation Capital Improvement Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the purchase and installation of a replacement stationary electric material handler and the removal of an existing stationary material handler at the Southwest Transfer Station for the Department of Sanitation Services
The stationary electric material handler will have the capability to handle bulk and brush, grey roll-cart waste, and single waste stream materials. This will allow the transfer station to function with minimal operational impact if the trash stationary mechanical handler is out of commission due to breakdown or routine preventative maintenance. The unit being replaced is 41 years old and spare parts are no longer readily available.
The main purposes of the stationary electric material handler are as follows:
1. To compact loose lightweight recyclable materials in the transfer trailers. Thus, maximizing load weights and reducing transportation costs.
2. To remove unwanted items within the material stream. Therefore, increasing the quality and value of the recovered resources.
3. Finally, the operator will use the grapple to level off and compact the top level of the load. This process allows the netted top doors of the recycling/waste trailer to close without hindrance which assists in preventing material from blowing around while being transported via 53-foot ejector trailers
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Sanitation Capital Improvement Fund |
$400,512.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$400,512.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• National Equipment Dealers, LLC - Local; Workforce - 17.24% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BBZ22- 00017813. We opened it on November 19, 2021. We recommend the City Council award this service contract in its entirety to the only bidder.
Bidder Address Amount
National Equipment 5524 West Ledbetter Dr. $400,512.00
Dealers, LLC Dallas, TX 75236
Note: The Office of Procurement Services conducted a single proposal review and found no exceptions.
OWNER
National Equipment Dealers, LLC
Mitchell W. Nevins, Chief Executive Officer
Bradley Brousseau, Vice President