STRATEGIC PRIORITY: Core
AGENDA DATE: September 10, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract in the amount of $955,600.00, with two one-year renewal options in the amount of $269,600.00, as detailed in the Fiscal Information section, for actuarial analysis services for the City’s uniformed and civilian employee pension plans for the City Controller’s Office – Deloitte Consulting LLP, most advantageous proposer of three – Total not to exceed $1,225,200.00 – Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for actuarial analysis services for the City’s uniform and civilian employee pension plans for the City Controller’s Office. The City is required to hire an actuary to annually calculate the actuarially determined contribution amounts for the pension plans.
Annual reviews of the pension plans are necessary to ensure the city agrees with the actuarial pension practices and calculations of the work performed by the pension systems.
This service will also assist in determining the reasonableness of actuarial assumptions used in the valuations and include analysis of the reports to ensure compliance with generally accepted accounting principles.
A six-member committee from the following departments reviewed and evaluated the qualifications:
- Budget and Management Services (1)
- City Controller’s Office (2)
- Dallas Fire-Rescue Department (1)
- Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost, local preference, and the Business Inclusion and Development Plan, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
- Cost and timeframe 30 points
- Experience 30 points
- Approach 25 points
- Business and Inclusion Development Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 27, 2018, the City Council authorized a six-year service contract for actuarial analysis services for the City’s uniform and civilian employee pension plans with Deloitte Consulting, LLP by Resolution No. 18-0926.
On August 9, 2023, the City Council authorized Supplemental Agreement No. 1 to increase the service contract with Deloitte Consulting, LLP for actuarial analysis services and additional consulting projects and to extend the term from June 30, 2024, to December 31, 2025, by Resolution No. 23-1068.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$0.00 |
$181,200.00 |
$1,044,000.00 |
Initial Term: $ 955,600.00
Renewal Option: Year 1 $ 134,800.00
Renewal Option: Year 2 $ 134,800.00
Total: $1,225,200.00
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Deloitte Consulting, LLP |
Local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
- Utilized for professional, personal, revenue, and planning services
|
|
Proposal |
- Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price.
|
|
|
- Always involves the evaluation by committee
|
|
|
- Allows for negotiation on contract terms, including price
|
The Office of Procurement Services received the following proposals from solicitation number BEZ25-00027463. We opened them on May 30, 2025. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Deloitte Consulting LLP 2200 Ross Ave. 97.00
Suite 1600
Dallas, TX 75201
Foster & Foster Consulting 13420 Parker Commons Blvd. 80.46
Actuaries, Inc. Suite 104
Fort Myers, FL 33912
Dean Actuaries, LLC 6440 North Central Expwy. Non-responsive
Suite 720
Dallas, TX 75206
OWNER/EXECUTIVE
Deloitte Consulting, LLP
Jason Salzetti, Chief Executive Officer