STRATEGIC PRIORITY: Core
AGENDA DATE: August 13, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract, with two one-year renewal options, for case and powdered beverage supply and full-service vending machines for the Department of Facilities and Real Estate Management - Compass Group USA, Inc, most advantageous proposer of three - Estimated Annual Net Revenue: General Fund $39,097.97
Body
BACKGROUND
This service contract will provide for case and powdered beverage supply and full-service vending machines for the Department of Facilities and Real Estate Management. This contract will provide beverage vending machine services at City facilities for City staff and visitors. Beverage options will include soda, water, healthy juice, and tea options. This contract will also provide for the purchase of bottled water, sports drinks, and powdered mixes.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Water Utilities Department (1)
• Department of Facilities and Real Estate Management (2)
• Department of Sanitation Services (1)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost, local preference, and the Business Inclusion and Development Plan, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Approach 25 points
• Experience 25 points
• Commission from vending 20 points
• Business Inclusion and Development Plan 15 points
• Cost of powder and case 10 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
Estimated Annual Net Revenue: General Fund $39,097.97
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Compass Group USA, Inc |
Local |
21.90 |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BTZ24-00025279. We opened them on March 7, 2025. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Compass Group USA, Inc 2643 North I-35E 77.51
Suite 200
Carrollton, TX 75006
Pepsi Co. 4532 I-30 49.38
Mesquite, TX 75150
The American Bottling 2304 Century Center Blvd. 48.00
Company Irving, TX 75062
OWNER/EXECUTIVE
Compass Group USA, Inc
Adrian Meredith, President