STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 27, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for litter maintenance and trash removal services at City-owned parks, recreation centers, aquatic centers, and splashgrounds for the Park & Recreation Department - Good Earth Corporation in the estimated amount of $6,977,952 and T. Smith's Lawn Service in the estimated amount of $7,120,224, lowest responsible bidders of four - Total estimated amount of $14,098,176 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for litter maintenance and trash removal services at City-owned parks, recreation centers, aquatic centers and splashgrounds for the Park & Recreation Department. Contractors will perform litter pick-up services on a pre-determined maintenance frequency established by the Park & Recreation Department. Maintenance frequencies will vary in each park based on the amount of traffic and the time of year. Adjustments to the schedule will be made based on various needs, such as special events and spray ground activity. The service agreement also includes provisions for the removal of urban encampments, post-flood clean ups, illegal dumping, and litter maintenance performed on an emergency response basis.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 25, 2020, the City Council authorized a three-year service price agreement for litter maintenance services and trash removal at City-owned parks, recreation centers, aquatic centers, and splash grounds for the Park and Recreation Department with Good Earth Corporation, T. Smith's Lawn Service, LLC, and V.L.& I., Inc. dba Urban Landscaping & Irrigation by Resolution No. 20-0472.
On August 17, 2023, the Park and Recreation Board authorized the litter maintenance and trash removal services at City-owned parks, recreation centers, aquatic centers, and splashgrounds with Good Earth Corporation and T. Smith's Lawn Service, LLC.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$0.00 |
$3,598,176.00 |
$10,500,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$14,097,876.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid Method of procurement resulted in the lowest responsive bidders being selected, however, a prime contractor is WBE. |
|
• Good Earth Corporation - Local; Workforce - 85.83% Local • T. Smith's Lawn Service - Local; Workforce - 88.88% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BQ23-00021388. We opened them on April 14, 2023. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Good Earth Corporation 7922 Forney Road Multiple Groups
Dallas, TX 75227
*T. Smith's Lawn Service 3315 Danieldale Road Multiple Groups
Lancaster, TX 75134
SME & Associates, Inc. 13151 Emily Road Multiple Groups
Dallas, TX 75240
Hall Y'all Junk 739 Lowe Drive Non-responsive
Dallas, TX 75104
OWNERS
Good Earth Corporation
Emily Points, President
T. Smith's Lawn Service
Terrence Smith, President