STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to increase the cooperative purchasing agreement for continued purchase of software upgrade and infrastructure migration to the City's existing financial software for the Department of Information and Technology Services with Carahsoft Technology Corp. through the Omnia Partners cooperative agreement - Not to exceed $1,708,376.16, $22,095,744.84 to $23,804,121.00 - Financing: Data Services Fund ($1,050,000.00) and Information Technology Equipment Fund ($658,376.16) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for the continued purchase of software upgrade and infrastructure migration to the City’s existing financial software for the Department of Information and Technology Services. This agreement will amend the implementation services scope of work for changes identified to the project deliverables during the discovery and alignment phase of the software upgrade and infrastructure migration of the City’s existing financial and budget management software. The changes to the scope include:
• Enhancements to the employee training plans and deliverables
• Modifications to the various system integrations and file encryption requirements
• Changes to the development of application forms and financial reports
• Adjustments to the budget book publishing software and services
• One-month extension to the project schedule for an October 2024 go live date
The Omnia Partners cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 28, 2023, the City Council authorized a ten-year cooperative purchasing agreement for the purchase of a software upgrade and infrastructure migration to the City's existing financial software for the Department of Information and Technology Services with Carahsoft Technology Corp. through the Omnia Partners cooperative agreement by Resolution No. 23-0899.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$250,000.00 |
$250,000.00 |
$550,000.00 |
|
Information Technology Equipment Fund |
$658,376.16 |
$ 0.00 |
$ 0.00 |
|
Total |
$908,376.16 |
$250,000.00 |
$550,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,708,376.16 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Carahsoft Technology Corp. -Non-local; Workforce - 0.00% Local |
OWNER/EXECUTIVES
Carahsoft Technology Corp.
11493 Sunset Hills Rd.
Reston, VA 20190-5230
Craig P. Abod, Chief Executive Officer
Eddie Campbell, Vice President
George Fazakerly, Secretary