STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of steel and aluminum for citywide use - Garland Steel, Inc., only bidder - Estimated amount of $1,476,324.73 - Financing: General Fund ($564,224.73), Equipment and Fleet Management Fund ($87,100.00), Sanitation Operation ($355,300.00), Dallas Water Utilities Fund ($308,550.00), Stormwater Drainage Management Fund ($150,000.00), and Aviation Fund ($11,150.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of steel and aluminum for citywide use. This master agreement will provide steel and aluminum used for construction, maintenance, and repairs performed by staff throughout the City. The City has a multitude of buildings, waste and purification plants, recreational facilities, landfills, motorized and manual equipment, parks, and other properties which require the use of steel and aluminum products for repairs, maintenance, construction, and enhancements.
A master agreement for steel and aluminum enables City staff to purchase products for, but not limited to, construction and/or repair of streets, sidewalks, equipment, security fences, water, and sewer infrastructure. City staff complete a various number of work orders per year that require steel and aluminum products.
The Park & Recreation Department completes over 900 maintenance work orders annually, including large scale projects and emergency response calls. Dallas Water Utilities performs approximately 1,500 water main repairs, 2,700 general service repairs, and 1,100 new water service installations annually. Sanitation Services' heavy equipment repair shop will purchase materials to repair, modify, and fabricate items to keep the heavy equipment operational at the landfill. Mobility and Street Services, which is tasked with repairing hundreds of street lanes annually, will use this master agreement to purchase materials to repair city streets, alleys, and sidewalks. Steel rebar, metal plates, and all related appurtenances are necessary to repair/reinforce these public structures.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$21,612.36 |
$327,612.37 |
$215,000.00 |
|
Equipment and Fleet Management Fund |
$ 0.00 |
$ 29,033.28 |
$ 58,066.72 |
|
Sanitation Operation |
$ 0.00 |
$ 81,060.00 |
$274,240.00 |
|
Dallas Water Utilities Fund |
$ 8,660.00 |
$103,750.00 |
$196,140.00 |
|
Stormwater Drainage Management Fund |
$ 0.00 |
$ 50,000.00 |
$100,000.00 |
|
Aviation Fund |
$ 2,150.00 |
$ 4,500.00 |
$ 4,500.00 |
|
Total |
$32,422.36 |
$595,955.65 |
$847,946.72 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,476,324.73 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Garland Steel, Inc. - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BF24-00024933. We opened it on June 21, 2024. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Garland Steel, Inc. 312 South International $1,476,324.73
Garland, TX 75040
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER/EXECUTIVE
Garland Steel, Inc.
William R. Becker, Chief Executive Officer