PILLAR: Core
AGENDA DATE: November 12, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of animal feed for the Department of Dallas Animal Services - Santena USA LLC, lowest responsible bidder of two - Estimated amount of $720,000.00 - Financing: General Fund
*In alignment with Connect Dallas.
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of animal feed for the Department of Dallas Animal Services (DAS). DAS is required to provide care for the lost and homeless pets of Dallas, including providing adequate food. This ensures consistent, safe, and cost-effective feeding of the animals in their care.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 24, 2021, the City Council authorized a five-year master agreement for animal food with Lab Animal Supplies, Inc. dba Lab Supply, and Simba industries by Resolution No. 21-0424.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$265,600.00 |
$227,200.00 |
$227,200.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Santena USA, LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BH25-00028056. We opened them on September 5, 2025. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*Santena USA LLC 9626 Bending Willow Ln. $720,000.00
Houston, TX 77064
Lighthomes Property LLC 7143 Playa Norte Dr. Non-responsive
Grand Prairie, TX 75054
OWNER/EXECUTIVE
Santena USA LLC
Luis A. Sanchez, Managing Partner