PILLAR: Fiscally Sound
AGENDA DATE: June 24, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of fire hydrant backflow preventers and parts for the Dallas Water Utilities Department - PuddinCake LLC dba Test Gauge - Texas, lowest responsible bidder of three - Estimated amount of $509,000 - Financing: Dallas Water Utilities Fund
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of fire hydrant backflow preventers and parts for the Dallas Water Utilities Department. The backflow preventers restrict the reverse flow of non-potable water into the water supply through the fire hydrants. Backflow preventers provided under this agreement will be used to replace old and worn-out models and any preventers damaged beyond repair. This agreement will also provide replacement parts for general maintenance of backflow preventers. The average life expectancy of the backflow preventer is approximately three years. Additionally, under a licensing/leasing program the City supplies backflow preventers to the commercial customer for construction projects, demolition, and special events. Currently the City manages approximately 700 accounts which require this equipment. A customer through an application is required to place a deposit for use of the backflow preventer. The customer is charged a monthly service fee for the use of the equipment.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 11, 2023, the City Council authorized a three-year master agreement for the purchase of fire hydrant backflow preventers and parts for the Water Utilities Department with Test Gauge & Backflow Supply, Inc. and Fortiline, Inc. dba Fortiline Waterworks by Resolution No. 23-0123.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Dallas Water Utilities Fund |
$43,499.97 |
$169,666.66 |
$295,833.37 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
PuddinCake LLC dba Test Gauge - Texas |
Local |
28.57% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BC26-00029678. We opened them on March, 27, 2026. We recommend the City Council award this master agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidder Address Amount
*PuddinCake LLC dba 2587 Millennium Dr. Multiple groups
Test Gauge - Texas Elgin, IL 60124
Ferguson Enterprises, LLC 7982 U.S. HWY 69 North Multiple groups
Tyler, TX 75706
Ferguson Waterworks, 7982 U.S. HWY 69 North Multiple groups
dba Ferguson Enterprises, LLC Tyler, TX 75706
OWNER
PuddinCake LLC dba Test Gauge - Texas
Brian Fiorisi, Owner