PILLAR: Core
AGENDA DATE: April 22, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement in the estimated amount of $3,960,240.96, with three one-year renewal options in the estimated amount of $2,542,008.00, as detailed in the Fiscal Information section, for janitorial services for the Office of Arts and Culture - ACT Event Services Inc, most advantageous proposer of twenty - Total estimated amount of $6,502,248.96 - Financing: General Fund (subject to annual appropriations)
*In alignment with Dallas Cultural Plan.
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide janitorial services for the Office of Arts and Culture (OAC). This agreement will include cleaning services before, during, and after events held at OAC facilities, as well as routine cleaning of all facilities, offices, and venues managed by OAC.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Facilities and Real Estate Management (2)
• Office of Arts and Culture (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost and timeframe 35 points
• Experience 30 points
• Approach 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 28, 2017, the City Council authorized a five-year service contract for janitorial services for the Office of Cultural Affairs facilities with ACT Event Services, Inc. and Member's Building Maintenance, LLC by Resolution No. 17-1039.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$317,290.20 |
$764,231.48 |
$5,420,727.28 |
Initial Term: $3,960,240.96
Renewal Option Year 1: $823,456.00
Renewal Option Year 2: $853,712.00
Renewal Option Year 3: $864,840.00
Total: $6,502,248.96
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
ACT Event Services Inc |
Local |
99.73% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BVZ25-00028441. We opened them on January 2, 2026. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*ACT Event Services Inc 3419 Royalty Row 85.07
Irving, TX 75062
CTJ Maintenance, Inc. 6565 North MacArthur Blvd. 83.69
Suite #225
Irving, TX 75039
Midwest Maintenance 2901 Q St. 80.87
Company, Inc. Omaha, NE 68107
Oriental Building Services, Inc. 2526 Manana Dr. 75.67
Suite 107
Dallas, TX 75220
Pritchard Sports & 2130 Priest Bridge Dr. 74.68
Entertainment Group, LLC Suite 9
Crofton, MD 21114
UNICA Enterprise, LLC 938 West Page Ave. 73.46
Dallas, TX 75208
UBM Enterprise, Inc. 11102 Ables Ln. 72.30
Dallas, TX 75229
Member's Building 2035 Royal Ln. 71.42
Maintenance, LLC Suite 285
Dallas, TX 75229
Technologies Link Business 3319 Sterling Vista Blvd. 67.53
and Services Corporation Katy, TX 77494
APPRO, Inc. 3001 Keller Springs Rd. 66.96
Suite 100
Carrollton, TX 75006
Whitlock Building Services, 525 Industrial Blvd. 65.96
LLC Grapevine, TX 76051
Global Building Maintenance, 11126 Shady Trail 63.75
Inc. Suite 117
Dallas, TX 75229
SBS Maintenance & 1717 Gessner Rd. A 62.78
Cleaning LLC Houston, TX 77080
D&A Building Services, Inc. 13637 North Central Expwy. 60.72
Unit D20
Dallas, TX 75243
RT Solutions Group, LLC 7505 Fresh Springs Rd. 56.25
Fort Worth, TX 76120
The Cleaning Source, LLC 1106 Yoapan Valley Ct. 47.78
Houston, TX 77073
Quality 1st Cleaning Services, 4951 Collett Little R 47.06
LLC Suite 252
Fort Worth, TX 76119
Dream Ranch Office Supplies 309 Tioga St. 7.86
Burleson, TX 76028
UR Peace, LLC 517 Caravaca Dr. Non-responsive
Garland, TX 75043
REDLEE/SCS, Inc. 10425 Olympic Dr. Non-responsive
Suite A
Dallas, TX 75220
OWNER/EXECUTIVE
ACT Event Services Inc
David Chisum, President