STRATEGIC PRIORITY: Core
AGENDA DATE: June 11, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize the ratification to previously disbursed payments pay outstanding invoices to (1) Rushmore Corporation dba ALL TEMPS 1 Personnel in the amount of $5,375,451.56 for Dallas Animal Services temporary day labor; (2) Smith Temporaries, Inc. dba Cornerstone Staffing in the amount of $3,810,139.05 for citywide temporary services; (3) Mister Sweeper LP in the amount of $1,268,676.60 for street sweeping services; (4) Safety Control, LLC in the amount of $217,119.97 for fire extinguisher and sprinkler system maintenance and repairs; (5) Siddons Martin Emergency Group, LLC in the amount of $152,466.31 for original equipment manufacturer apparatus parts and associated services for the Dallas Fire-Rescue Department; (6) Holmes Murphy & Associates, LLC in the amount of $139,624.98 for benefits consulting services; and (7) Language Line Services, Inc. in the amount of $124,223.08 for Dallas Police Department language line remote interpretation and translation services - Total amount of $11,087,701.55 - Financing: General Fund ($10,278,268.90), Dallas Water Utilities Fund ($452,687.70), Aviation Fund ($217,119.97), and Employee Benefits Fund ($139,624.98)
Body
BACKGROUND
The Office of Procurement Services (OPS) has facilitated multiple ratifications to ensure continuity of goods and services across departments by leveraging existing contractual agreements. These ratifications were initiated to avoid service gaps and allow time for procurement of new contracts or master agreements, with the intent that payments would be ratified concurrently with new contract awards. However, a review of procurement records revealed several ratifications that were not included with the award of a new contract. Below is a summary of the ratifications requested:
• Temporary Day Labor Services - Dallas Animal Services
Ratification of payments from October 2022 to May 2025. A new contract is scheduled for City Council consideration on May 28, 2025.
• Clerical & Professional Temporary Services - Citywide
Ratification of payments from January 2023 to September 2024. A new contract was awarded on May 10, 2023.
• Street Sweeping Services - Citywide
Ratification of payments from November 2022 to March 2024. A new contract was awarded on April 10, 2024.
• Benefit Consulting Services - Department of Human Resources
Ratification of payments from October 2023 to December 2023. A new contract was awarded on February 28, 2024.
• Remote Interpretation and Translation - Dallas Police Department
Ratification of payments from November 2023 to February 2024. A new contract was awarded on August 28, 2024.
• Fire Extinguisher and Sprinkler Maintenance - Department of Aviation
Ratification of payments from January 2023 to May 2024. A new contract was awarded in February 2024.
• OEM Apparatus Parts and Service - Dallas Fire-Rescue
Ratification of payments from October 2023 to December 2023. A new contract was awarded on December 13, 2023.
To address this issue moving forward, OPS has implemented temporary controls to ensure ratifications are submitted in a timely manner. Additionally, upcoming technology enhancements to the City’s contract management system will help automate the ratification process, improving both visibility and transparency.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 11, 2017, the City Council authorized Supplemental Agreement No. 2 to increase the service contract with Lane Staffing, Inc. for citywide temporary clerical and professional services to allow for a transition from the current contractor to the new contractor; and a three-year service contract for citywide temporary clerical and professional services with Smith Temporaries, Inc. dba CornerStone Staffing by Resolution No. 17-0070.
On September 12, 2018, the City Council authorized a five-year service price agreement for language interpretation services for call centers with Language Line Services, Inc. through the Department of Information Resources cooperative agreement by Resolution No. 18-1264.
On October 24, 2018, the City Council authorized a three-year service price agreement for street sweeping services with Mister Sweeper LP and KAT Klean, Inc. by Resolution No. 18-1510.
On December 12, 2018, the City Council authorized a three-year service price agreement for fire extinguisher and sprinkler system maintenance and repairs with American Fire Protection Group, Inc. in the amount of $5,051,309.56 and Safety Control LLC in the amount of $1,826,503.41, in a total amount not to exceed $6,877,812.97, by Resolution No. 18-1800.
On March 25, 2020, the City Council authorized a three-year master agreement for original equipment manufacturer apparatus parts and associated services for the Fire-Rescue Department with Siddons Martin Emergency Group, LLC through the Texas Association of School Boards cooperative agreement by Resolution No. 20-0481.
On June 10, 2020, the City Council authorized a three-year consultant service contract, with two one-year renewal options, for benefits consulting and auditing services of medical and pharmacy benefit plans for the Department of Human Resources with Holmes Murphy & Associates, LLC by Resolution No. 20-0914.
On August 11, 2021, the City Council authorized a five-year service price agreement for temporary industrial and day labor for citywide use with A & Associates, Inc. and Rushmore Corporation dba ALL TEMPS 1, by Resolution No. 21-1263.
On April 13, 2022, the City Council authorized Supplemental Agreement No. 2 to increase the service contract with Smith Temporaries, Inc. dba Cornerstone Staffing for citywide temporary clerical and professional services by Resolution No. 22-0577.
On December 14, 2022, the City Council authorized Supplemental Agreement No. 1 to increase the service price agreement with Language Line Services, Inc. through the Department of Information Resources cooperative agreement for language interpretation services for call centers by Resolution No. 22-1798.
The Government Performance and Financial Management Committee will be briefed by memorandum regarding this matter on June 10, 2025. <https://dallascityhall.com/government/citymanager/Documents/FY24-25%20Memos/November%2013%202024%20Upcoming%20Ratification%20Agenda%20Items%20%2024%202983%2024%203251%20and%2024%203252.pdf>
FISCAL INFORMATION
|
Fund |
Prior Years |
FY 2025 |
FY 2026 |
|
General Fund |
$8,454,097.43 |
$1,824,171.47 |
$0.00 |
|
Dallas Water Utilities Fund |
$ 452,687.70 |
$ 0.00 |
$0.00 |
|
Aviation Fund |
$ 217,119.97 |
$ 0.00 |
$0.00 |
|
Employee Benefits Fund |
$ 139,624.98 |
$ 0.00 |
$0.00 |
|
Total |
$9,263,530.08 |
$1,824,171.47 |
$0.00 |