STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: February 14, 2024
COUNCIL DISTRICT(S): 6, 10, 11
DEPARTMENT: Department of Transportation
EXECUTIVE: Dr. Robert Perez
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the Tornado - Damaged Signals Group 2 - Re-Bid Project to reconstruct traffic signals at the intersections of Walnut Hill Lane and Brockbank Drive, Park Lane and Webb Chapel Road, Royal Lane and St. Michaels Drive, and Forest Lane and Shepherd Road - EAR Telecommunications, LLC DBA: EARTC, lowest responsible bidder of four - Not to exceed $3,091,437.15 - Financing: Federal Highway Administration Tornado Damaged Signals Fund ($1,600,000.00) and Coronavirus State and Local Fiscal Recovery Fund ($1,491,437.15)
Body
BACKGROUND
The City of Dallas was awarded a grant of $2.95 million from the Federal Highway Administration’s (FHWA) Federal Emergency Relief Program administered by the Texas Department of Transportation (TxDOT) to reconstruct seven traffic signals damaged by the 2019 tornado event.
This action will authorize a construction services contract with EAR Telecommunications, LLC DBA: EARTC (EARTC), lowest responsible bidder of four, to reconstruct four of the seven traffic signals as part of services for the Tornado - Damaged Signals Group 2 - Re-Bid Project.
Initial bid specifications for this project were developed and publicly advertised on July 7, 2023, but no bids were received, which necessitated the re-bidding of this project in coordination with TxDOT and FHWA.
Bid specifications were readvertised on October 25, 2023, for competitive bids associated with the Tornado - Damaged Signals Group 2 - Re-Bid Project. Bids were opened on December 1, 2023.
The following chart illustrates EARTC’s contractual activities with the City of Dallas for the past three years:
PBW DWU PKR TRN
Current Projects 0 0 0 1
Projects Completed 0 0 0 1
Change Orders 0 0 0 2
Projects Requiring liquidated Damages 0 0 0 0
Projects Completed by Bonding Company 0 0 0 0
The Coronavirus State and Local Fiscal Recovery Funds are eligible within the Qualified Census Tract areas to improve various intersections to promote the safety of all right-of-way users including motorist, cyclists, and pedestrians.
ESTIMATED SCHEDULE OF PROJECT
Begin Construction May 2024
Complete Construction December 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus State and Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the American Rescue Plan Act Funds from the U.S. Department of Treasury for the Coronavirus State and Local Fiscal Recovery Fund by Resolution No. 21-1590.
On September 28, 2022, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2022-23 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the American Rescue Plan Act Funds from the U.S. Department of Treasury for the Coronavirus State and Local Fiscal Recovery Fund by Resolution No. 22-1480.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Federal Highway Administration Tornado Damaged Signals Fund |
$ 0.00 |
$1,200,000.00 |
$400,000.00 |
|
Coronavirus State and Local Fiscal Recovery Fund |
$500,000.00 |
$ 991,437.15 |
$ 0.00 |
|
Total |
$500,000.00 |
$2,191,437.15 |
$400,000.00 |
Council District Amount
6 $1,545,718.57
10 $ 772,859.29
11 $ 772,859.29
Total $3,091,437.15
M/WBE INFORMATION
As a federal grant is used to fund a portion of this project, the Federal Disadvantaged Business Enterprise (DBE) program was incorporated in lieu of the City’s Business Inclusion and Development Plan. DBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
DBE Goal |
|
$3,091,437.15 |
Construction |
4.00% |
|
DBE Subcontracting % |
DBE Overall % |
DBE Overall Participation $ |
|
0.00% |
95.55% |
$2,953,956.00 |
|
• This contract exceeds the DBE goal. |
|
• EAR Telecommunications, LLC DBA: EARTC - Non-Local; Workforce - 85.20% Local |
PROCUREMENT INFORMATION
The following four bids were received and opened on December 1, 2023:
*Denotes successful bidder
Bidders Amount
*EAR Telecommunications, LLC DBA: EARTC $3,091,437.15
14719 US Highway 290, Suite 106
Manor, TX 78563
Durable Specialties, Inc. $3,489,268.85
Bean Electrical, LLC $4,582,828.75
Gadberry Construction $5,366,333.00
OWNER
EAR Telecommunications, LLC DBA: EARTC
Carlos Reyes, President
MAP
Attached