STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for printing, insertion, mailing, and document composition services of invoices for the Water Utilities Department and Court and Detention Services with Formmaker Software, Inc. dba Kubra Data Transfer Ltd. through an interlocal agreement with the City of Arlington - Not to exceed $15,616,510.64 - Financing: General Fund ($925,918.74) and Dallas Water Utilities Fund ($14,690,591.90) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for printing, insertion, mailing, and document composition services of invoices for the Water Utilities Department (DWU) and Court and Detention Services (CTS). This will improve efficiency for DWU and CTS in serving 2 million people across Dallas and 26 nearby communities, issuing daily invoices for over 350,000 accounts related to water and wastewater services and support the municipal court with case processing, court records management, fine collection, and sending reminder letters to defendants.
The interlocal agreement with the City of Arlington is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 27, 2017, the City Council authorized a five-year service contract, with two one-year renewal options, for the printing, insertion, mailing, and document composition services of invoices for Dallas Water Utilities Department and Court and Detention Services with FormMaker Software, Inc. dba Kubra by Resolution No. 17-1526.
On June 8, 2022, the City Council authorized Supplemental Agreement No. 1 to exercise the first of two one-year renewal options with FormMaker Software, Inc. dba Kubra for printing, insertion, mailing and document composition services of invoices for the Water Utilities Department by Resolution No. 22-0873.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$ 12,893.47 |
$ 79,160.63 |
$ 833,864.64 |
|
Dallas Water Utilities Fund |
$ 85,000.00 |
$2,823,527.00 |
$11,782,064.90 |
|
Total |
$ 97,893.47 |
$2,902,687.63 |
$12,615,929.54 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$15,616,510.64 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Interlocal Purchasing Agreements. |
|
• Formmaker Software, Inc. dba Kubra Data Transfer Ltd. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal agreements/intergovernmental agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements/intergovernmental agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Formmaker Software, Inc. dba Kubra Data Transfer Ltd.
955 Freeport Pkwy., Suite 200
Coppell, TX 75019
Rick Watkin, Chief Executive Officer