STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of various types and sizes of fasteners and bolts for citywide use - Fastenal Company in the estimated amount of $423,641.70 and DF Sales TX LLC in the estimated amount of $289,138.58, lowest responsible bidders of three - Total estimated amount of $712,780.28 - Financing: General Fund ($254,025.84), Dallas Water Utilities Fund ($381,310.78), Equipment and Fleet Management Fund ($68,943.66), and Stormwater Drainage Management Operation Fund ($8,500.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement
This master agreement allows City departments to purchase various types and sizes of fasteners such as screws, nuts, bolts, washers, rivets, and cotter pins. The fasteners will be used for general maintenance and repair of City facilities and equipment.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 13, 2020, the City Council authorized a three-year master agreement for the purchase of fasteners and bolts for citywide use with Grayson Industries, Inc., Sid Tool Co., Inc. dba MSC Industrial Supply Co., DF Sales TX, LLC, All Size Supply Company and Fastenal Co. by Resolution No. 20-0741.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$54,861.32 |
$ 69,441.89 |
$129,722.63 |
|
Dallas Water Utilities Fund |
$10,591.97 |
$185,359.40 |
$185,359.41 |
|
Equipment and Fleet Management Fund |
$ 957.55 |
$ 22,981.20 |
$ 45,004.91 |
|
Stormwater Drainage Management Operation Fund |
$ 236.11 |
$ 4,131.95 |
$ 4,131.94 |
|
Total |
$66,646.95 |
$281,914.44 |
$364,218.89 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$712,780.28 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Fastenal Company - Local; Workforce - 0.00% Local |
|
• DF Sales TX LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BV24-00024831. We opened them on May 9, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Fastenal Company 2001 Theurer Boulevard Multiple groups
Winona, MN 55987
*DF Sales TX LLC 15818 Avenue C Multiple groups
Channelview TX 77530
i2r Solutions USA LLC 2508 Triangle Leaf Drive Multiple groups
Fort Worth, TX 76244
OWNERS/EXECUTIVES
Fastenal Company
Daniel L. Florness, President
DF Sales TX LLC
Liz Aymond, Manager