PILLAR: Core
AGENDA DATE: December 10, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract with two one-year renewal options for the continuation of the hosting, maintenance, and support contract for the fire inspection system for the Dallas Fire-Rescue Department - Fire Recovery USA, LLC, sole source - Not to exceed $956,650.00 - Financing: Data Services (subject to annual appropriations)
Body
BACKGROUND
This Sole Source agreement will provide continued hosting, maintenance, and support contract for Dallas Fire Rescue Inspection Software. This software program is a formal system to reconcile monthly the data included in the computer systems used in the inspection process. This is to ensure that inspections that occurred are documented, permits are processed correctly, and the appropriate fees collected and are applied to the appropriate accounts.
Key Benefits
• Perform Fire Code Inspections
• Accept Testing of Life Safety Systems
• Develop and Enforce the Fire Code
• Increase the Level of Confidence in Public Safety
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 25, 2017, the City Council authorized an acquisition contract for the purchase and implementation of a fire inspection system and a five-year service contract for hosting, maintenance, and support for a fire inspection system with Xerox Government Systems LLC, by Resolution No. 17-0178; and
On August 10, 2022, the City Council authorized Supplemental Agreement No. 4 to increase the contract with Streamline Automation Systems, LLC for hosting maintenance, and support of the existing fire inspection system, by Resolution No. 22-1122.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Data Services |
$186,075.00 |
$191,175.00 |
$579,400.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Fire Recovery USA, LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
OWNER/EXECUTIVE
Fire Recovery USA, LLC
2271 Lava Ridge Court Suite 120
Roseville, CA 95661
Craig Nagler, Chief Executive Officer