STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 10, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for the purchase of a network visibility and threat management solution for the Department of Information and Technology Services with ePlus Technology, Inc. through The Interlocal Purchasing System cooperative agreement - Not to exceed $405,828.06 - Financing: Data Services Fund ($270,552.04) and Coronavirus State and Local Fiscal Recovery Funds ($135,276.02) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the purchase of a network visibility and threat management solution for the Department of Information and Technology Services. This will provide for a portion of the City’s layered network and performance monitoring approach to securing the City network while ensuring the network achieves an expected level of performance. Network security and performance are vital to supporting both on-premises, remote work, and video services.
This network visibility and threat management solution monitors:
• Incoming and going network traffic transmitted by employees, residents, vendors, and others transacting business with the City
• Communications between devices connected to and/or inside the City’s network
• Performance of critical applications, telephony, and video services
The Interlocal Purchasing System cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 23, 2020, the City Council authorized three separate, three-year cooperative purchasing agreements for the purchase and installation of hardware, licenses, maintenance, and support of various network elements that together comprise a multi-level network security and monitoring solution in response to COVID-19 work from home efforts for the Department of Information and Technology Services with Future Com Ltd. through The Interlocal Purchasing System cooperative agreement for the IXIA Enterprise system and Nozomi system and Presidio Networked Solutions Group, LLC through the Department of Information Resources cooperative agreement for the NetScout system by Resolution No. 20-1440.
On June 23, 2021, the City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the American Rescue Plan Act funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$ 0.00 |
$135,276.02 |
$135,276.02 |
|
Coronavirus State and Local Fiscal Recovery Fund |
$135,276.02 |
$ 0.00 |
$ 0.00 |
|
Total |
$135,276.02 |
$135,276.02 |
$135,276.02 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$405,828.06 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• ePlus Technology, Inc. - Non-local; Workforce - 0.01% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
EQUITY INVESTMENT FRAMEWORK INFORMATION
|
Equitable Investment Framework |
Department Input |
|
Benefits & Burdens |
The software is a tool that directly supports the City’s efforts to facilitate equity initiatives. The software is a network visibility and threat management solution used to provide visibility into network traffic and potential threats to the City’s information technology network whether the devices are on-prem or in telework environments. |
|
Data Analysis |
This project does not have evidence-based interventions and none of these funds will be used towards evidence-based interventions. |
|
Community Engagement |
There will be no external outreach or outreach plans specifically reaching targeted populations. |
|
Transparency & Accountability |
Technology infrastructure provides access to and the user experience of government technology systems, as well as technology improvements to safely deliver government programs and services. |
|
Alignment |
This use of the software aligns with the City’s work around effective service delivery. |
|
Amplification |
Achievements will be reported to the U.S. Treasury and the Dallas City Council. |
|
Applicable Tier |
Tier 3 - Service Delivery |
OWNER
ePlus Technology, Inc.
13595 Dulles Technology Drive
Herndon, VA 20171
Mark Marron, Chief Executive Officer