STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 8, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of water meters, accessories, and parts for the Dallas Water Utilities Department - Badger Meter, Inc. dba National Meter & Automation in the estimated amount of $16,806,341.00, Master Meter, Inc. in the estimated amount of $411,387.20, Mueller Systems, LLC in the estimated amount of $1,421,329.69, Neptune Technology Group, Inc. in the estimated amount of $5,427,862.80, and Core & Main LP in the estimated amount of $152,375.00, lowest responsible bidders of eleven - Total estimated amount of $24,219,295.69 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of water meters, accessories and parts for the Dallas Water Utilities Department (DWU). The items will include water meters in various sizes ranging from 5/8 inch to 10 inches and parts for the water meters that can be restored to an operable state. The meters will be used for new services and as replacements for damaged and/or non-repairable units for the City's approximately 320,000 residential commercial and industrial customers.
Additionally, this master agreement will provide DWU the opportunity to expand its automated meter reading capabilities. meters that are compatible with automated meter infrastructure (AMI). DWU employs AMI in a small portion of the City, as part of its continuing efforts to improve efficiency. These meters allow DWU to collect meter reads manually, by fixed network, or mobile network.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized a three-year master agreement for water meters, parts, and accessories for the Water Utilities Department is authorized with Badger Meter, lnc. dba National Meter & Automation, Neptune Technology Group, lnc. Mueller Systems, LLC, ltron, lnc., Core & Main LP., Master Meter, lnc., Process Solution Corp. dba Total Process Solutions, lnc., Fortiline, lnc. dba Fortiline Waterworks, Metron-Farnier, LLC and Sensus USA, lnc. by Resolution No. 21-1126.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$8,073,098.52 |
$8,073,098.58 |
$8,073,098.59 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$24,219,295.69 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Badger Meter, Inc. dba National Meter & Automation - Non-local; Workforce - 0.00% Local • Master Meter, Inc. - Non-local; Workforce - 0.00% Local • Mueller Systems, LLC - Non-local; Workforce -0.00% Local • Neptune Technology Group, Inc. - Non-local; Workforce - 0.00% Local • Core & Main LP - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BU24-00025014. We opened them on August 2, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line.
*Denotes successful bidders
Bidder Address Amount
*Badger Meter, Inc. 4545 West Brown Deer Rd. Multiple lines
dba National Meter & Milwaukee, WI 53224
Automation
*Master Meter, Inc. 101 Regency Pkwy. Multiple lines
Mansfield, TX 76063
*Mueller Systems, LLC 10210 Statesville Blvd. Multiple lines
Cleveland, NC 27013
*Neptune Technology 1600 Alabama Hwy. Multiple lines
Group Inc. #229
Tallassee, AL 36078
*Core & Main LP 4333 Irving Blvd. Multiple lines
Dallas, TX 75247
OWNERS/EXECUTIVES
Badger Meter, Inc. dba National Meter & Automation
Kenneth C. Bockhorst, President
Charla D. Dury, Assistant Secretary
Master Meter, Inc.
Tim Hanes, Vice President
Mueller Systems, LLC
Martie Zakas, President
Adam Donnelly, Vice President
Neptune Technology Group, Inc.
Donald F. Deemer, President
Jason Constantino, Chief Financial Officer
Core & Main LP
Steve LeClair, Chief Executive Officer
Mark Witkowski, Vice President