STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 27, 2023
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract for Military Parkway corridor mobility planning services for the Department of Transportation - Gresham Smith, most advantageous proposer of four - Not to exceed $526,205 - Financing: General Fund ($126,205) and Street and Transportation (A) Fund (2017 General Obligation Bond Fund) ($400,000) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for Military Parkway corridor mobility planning services for the Department of Transportation. Military Parkway is a major east-west arterial in southeast Dallas, running from the Fair Park area to the west and to the Mesquite city limits to the east. Military Parkway is bordered by mostly single-family residential, with light industrial towards the western end and heavy industrial at the eastern end. There are also two parks, four primary schools, and a small commercial area near the intersection of Jim Miller Road that borders the roadway.
It is currently a four-lane divided roadway that is in substandard condition for an urban area (i.e., it does not have curbs, gutters, or sidewalks in most places). The corridor has grade-separated intersections at Lawnview Avenue and Buckner Boulevard (Loop 12), and two-way frontage roads on one or more side of the road between these two intersections, giving the road a highway-type feel. Military Parkway is currently served by DART bus routes 216 and 218. The corridor is designated as a truck route.
Military Parkway is identified as a planned bicycle route in the Dallas Bike Plan (2011). The funded Trinity Forest Spine Trail will travel along White Rock Creek and have an at-grade connection to the Military Parkway bridge over White Rock Creek. There is a desire to provide a bicycle connection to the future trail.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Public Works (1)
• Department of Transportation (1)
• Park & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Proposed Scope of Work, Services, and Schedule 40 points
• Project Manager and Staff Qualifications 30 points
• Firm/Consultant Resource Availability 10 points
• Firm Capability 10 points
• Communication Skills 5 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$126,205.00 |
$0.00 |
$0.00 |
|
Street and Transportation (A) Fund (2017 General Obligation Bond Fund) |
$400,000.00 |
$0.00 |
$0.00 |
|
Total |
$526,205.00 |
$0.00 |
$0.00 |
Council District Amount
5 $263,102.50
7 $263,102.50
Total $526,205.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$526,205.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Gresham Smith - Non-local; Workforce - 37.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BIZ23-00021117. We opened them on February 10, 2023. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Gresham Smith 222 Second Avenue South 75.00
Suite 1400
Nashville, TN 37201
Freese and Nichols, Inc. 2711 North Haskell Avenue 75.00
Suite 3300
Dallas, TX 75204
Arup Texas 750 North St. Paul Street 74.90
Suite 1950
Dallas, TX 75201
Arredondo, Zepeda & 11355 McCree Road 57.33
Brunz, LLC Dallas, TX 75238
OWNER
Gresham Smith
Rodney Chester, Chief Executive Officer