STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize the ratification to pay outstanding invoices to The Brandt Companies, LLC in the amount of $2,498,693.40, Rushco Energy Specialist, Inc. in the amount of $970,434.69 and Wesco Chemicals, Inc. in the amount of $86,351.22, for heating, ventilation, and air conditioning parts, labor, repair services, equipment rental, and water treatment chemicals - Total amount of $3,555,479.31 - Financing: General Fund ($3,279,766.94), Stormwater Drainage Management Fund ($4,855.03) and Dallas Water Utilities Fund ($270,857.34)
Body
BACKGROUND
The Building Services Department is responsible for over 500 buildings and processes an average of 3,400 heating, ventilation, and air conditioning (HVAC) related service requests each year. This ratification will pay for equipment, supplies, maintenance, and repair services rendered for HVAC systems at City facilities.
Dallas Water Utilities Department (DWU) has over 3,000 pieces of HVAC equipment, including fans, cooling towers, boilers, chillers, DX split systems, unit heaters (gas and electric), roof top units, air handling units, and heating coils at its 320 buildings. HVAC equipment at DWU facilities is generally exposed to more aggressive and corrosive environments due to the chemicals used in some of the treatment processes. With this exposure HVAC materials break down at a higher rate, necessitating frequent repair and maintenance to properly manage these assets.
This ratification was also used to over maintenance services to the HVAC equipment by certified technicians at DWU’s facilities to protect and extend the life of the existing equipment. This action also provided minor repairs and 24/7 emergency repair service to help mitigate extended outages that could damage process equipment at its facilities, thereby ensuring continued reliable water and wastewater services and stormwater management provided to approximately 2.6 million customers in Dallas and its customer cities.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 13, 2017, the City Council authorized a three-year service contract for heating, ventilation, and air conditioning system equipment, parts, supplies, and repair services citywide with Trane U.S., Inc., The Brandt Companies, LLC, and RushCo Energy Specialists; and a three-year service contract for heating, ventilation, and air conditioning system equipment, parts, supplies, and repair services citywide with Wesco Chemicals, Inc. through the Texas Association of School Boards and Nalco Company LLC through the Texas Multiple Award Schedule by Resolution No. 17-1396.
The Government Performance and Financial Management Committee was briefed by memorandum regarding this matter on November 7, 2024. <https://dallascityhall.com/government/citymanager/Documents/FY24-25%20Memos/November%2013%202024%20Upcoming%20Ratification%20Agenda%20Items%20%2024%202983%2024%203251%20and%2024%203252.pdf>
The City Council was briefed by memorandum regarding this matter on November 8, 2024. <https://dallascityhall.com/government/citymanager/Documents/FY24-25%20Memos/November%2013,%202024,%20Upcoming%20Ratification%20Agenda%20Items%20%2024-2983,%2024-3251.pdf>
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$1,084,359.78 |
$1,097,703.58 |
$1,097,703.58 |
|
Stormwater Drainage Management Fund |
$ 4,855.03 |
$ 0.00 |
$ 0.00 |
|
Dallas Water Utilities Fund |
$ 270,857.34 |
$ 0.00 |
$ 0.00 |
|
Total |
$1,360,072.15 |
$1,097,703.58 |
$1,097,703.58 |