STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the installation, maintenance, and repair of electromagnetic gates and security fencing for the Department of Aviation - Construction Rent-A-Fence, lowest responsible bidder of two - Estimated amount of $708,710 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the installation, maintenance, and repair of electromagnetic gates and security fencing for the Department of Aviation. The fencing and gates are vehicle impact and climb resistant to prevent unauthorized intrusion of the Dallas Love Field Airfield. Security fencing protects the traveling public, tenants, employees, partners, and meets Federal Aviation Administration’s requirements for safe airport operation. This agreement is necessary to maintain the electromagnetic gates and brand specific security fencing which allow critical access for Airfield Management and Airport Operations divisions to multiple areas for emergency response. Periodic repairs and maintenance to the airfield perimeter fence system are required to continue safe effective airport operations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Aviation Fund |
$208,710.00 |
$250,000.00 |
$250,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$708,710.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Construction Rent-A-Fence - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BI23-00022275. We opened them on July 7, 2023. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Construction Rent-A-Fence 21497 US 79 Multiple Groups
Taylor, TX 76574
Lonestar Fence & Supply LLC 2200 I-35 West Multiple Groups
Denton, TX 76207
OWNER
Construction Rent-A-Fence
Tom Ford, President