STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Community Care and Empowerment
EXECUTIVE: M. Elizabeth Cedillo-Pereira
______________________________________________________________________
SUBJECT
Title
Authorize the second of two, one-year renewal options to the contracts with Housing Opportunities for Persons with AIDS (HOPWA) Programs, with a term beginning on October 1, 2024 through September 30, 2025, with: (a) Health Services of North Texas, Inc. for Emergency/Tenant Based Rental Assistance in the amount of $848,322.00; (b) Open Arms, Inc. dba Bryan’s House for Housing Placement and Other Support Services (childcare services) in the amount of $106,820.00; (c) Legacy Counseling Center, Inc. for Facility Based Housing Services (Cottage) in the amount of $240,429.00; (d) Legacy Counseling Center, Inc. for Master Leasing/Emergency Voucher Services in the amount of $677,169.00; (e) Legacy Counseling Center, Inc. for Housing Information Services in the amount of $164,097.00; (f) PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas for Emergency/Tenant Based Rental Assistance and Housing Placement and Other Support Services in the amount of $215,691.00; and (g) PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas for Facility Based Housing, Master Leasing, and Emergency Voucher Services in the amount of $1,925,267.00 - Total not to exceed $4,177,795.00 - Financing: U.S. Department of Housing and Urban Development Housing Opportunities for Persons with AIDS Grant Funds
Body
BACKGROUND
The City of Dallas has applied for and received Housing Opportunities for Persons with AIDS (“HOPWA”) funds since 1993 to support eligible activities within the Dallas Eligible Metropolitan Statistical Area (“Dallas EMSA”), which includes the counties of Dallas, Collin, Denton, Ellis, Hunt, Kaufman, and Rockwall. HOPWA Grant Funds are provided by the U.S. Department of Housing and Urban Development (“HUD”) according to the terms of 24 C.F.R. part 574, to assist grantees in meeting the housing needs of low-income persons with human immunodeficiency virus (HIV)/acquired immunodeficiency syndrome (AIDS) and HIV-related illness and their families.
The City is a grantee of HOPWA funds to serve the Dallas EMSA (the “HOPWA Funds”), and on June 22, 2022, the City Council authorized final adoption of the FY 2022-23 HUD Consolidated Plan Budget, which included the HOPWA Grant Funds from HUD in the amount of $8,469,139.00, by Resolution No. 22-1024.
The City issued a Request for Competitive Sealed Proposals (“RFCSP”) (#BRZ22-00018719) for HOPWA programs, consisting of (1) Emergency/Tenant Based Rental Assistance, (2) Facility Based Housing, Master Leasing, and Emergency Vouchers, (3) Housing Placement and Other Support Services, (4) Housing Facilities Rehabilitation/Repair, and (5) Housing Information Services, for persons living with HIV/AIDS. PWA Coalition of Dallas, Inc. d/b/a AIDS Services of Dallas; Health Services of North Texas, Inc.; Open Arms, Inc. d/b/a Bryan’s House; and Legacy Counseling Center, Inc. submitted proposals in response to the City’s RFCSP, and were recommended for funding
On February 22, 2023, the City Council authorized a one-year service contract, with two one-year renewal options contingent on available funding, with a term beginning on October 1, 2022, with PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas, Health Service of North Texas, Inc., Open Arms, Inc. dba Bryan’s House, and Legacy Counseling Center, Inc., by Resolution No. 23-0318.
On June 14, 2023, the City Council adopted the FY 2023-24 HUD Consolidated Plan Budget for HUD Grant Funds, which included the HOPWA Grant Funds from HUD in the amount of $9,604,613.00, by Resolution No. 23-0765.
On September 13, 2023, the City Council authorized the first of two, one year renewal options, with a term beginning on October 1, 2023 through September 30, 2024, with PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas, Health Service of North Texas, Inc., Open Arms, Inc. dba Bryan’s House, and Legacy Counseling Center, Inc., by Resolution No. 23-1231.
On May 8, 2024, the City Council authorized Supplemental Agreement No. 2 to the contract with Health Services of North Texas, Inc. for Emergency/Tenant Based Rental Assistance to increase the contract in the amount of $150,000.00, to allow the agency to sustain and continue housing assistance for persons living with HIV/AIDS, by Resolution No. 24-0666.
On June 12, 2024, the City Council adopted the Five-Year Consolidated Plan and FY 2024-25 HUD Consolidated Plan Budget for HUD Grant Funds, which included the HOPWA Grant Funds from HUD in the amount of $9,864,583, by Resolution No. 24-0873. The FY 2024-25 HUD Consolidated Plan Budget includes HOPWA Grant Funds, which are available beginning October 1, 2024, contingent upon HUD’s approval of the City’s Five-Year Consolidated Plan and FY 2024-25 Action Plan (which is based on the approved HUD Consolidated Plan Budget, submitted on or about August 15, 2024) and execution of the grant agreements with HUD. Unspent FY 2022-23 and FY 2023-24 HOPWA Funds will also fund the contracts.
This agenda item authorizes the second of two one-year renewal options to the HOPWA contracts, consisting of (1) Emergency/Tenant Based Rental Assistance, (2) Facility Based Housing, Master Leasing, and Emergency Vouchers, (3) Housing Placement and Other Support Services, (4) Housing Facilities Rehabilitation/Repair, and (5) Housing Information Services for persons living with HIV/AIDS (collectively, “Programs”). These Programs are funded under the Housing Opportunities for Persons with AIDS (HOPWA) Grant from HUD.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 22, 2022, the City Council authorized final adoption of the FY 2022-23 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 22-1024.
On February 22, 2023, the City Council authorized (1) one-year service contract(s), with two one-year renewal options, contingent on available funding, with a term beginning on October 1, 2022 through September 30, 2023, with subrecipients for Housing Opportunities for Persons with AIDS programs as follows: (a) Health Services of North Texas, Inc. for Emergency/Tenant Based Rental Assistance; (b) Open Arms, Inc. dba Bryan’s House for Housing Placement and Other Support Services (childcare services); (c) Legacy Counseling Center, Inc. for Facility Based Housing Services (Cottage); (d) Legacy Counseling Center, Inc. for Master Leasing/Emergency Voucher Services; (e) Legacy Counseling Center, Inc. for Housing Facilities Rehabilitation Services; (f) Legacy Counseling Center, Inc. for Housing Information Services; (g) PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas for Emergency/Tenant Based Rental Assistance and Housing Placement and Other Support Services (for permanent housing placement and short-term rent/mortgage/utility assistance services); (h) PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas for Facility Based Housing, Master Leasing, and Emergency Voucher Services; and (i) PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas for Housing Facilities Rehabilitation; and (2) ratification(s) for the Office of Community Care to pay outstanding invoices for services provided by the subrecipients, by Resolution No. 23-0318.
On June 14, 2023, the City Council authorized final adoption of the FY 2023-24 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 23-0765.
On September 13, 2023, the City Council authorized the first of two, one-year renewal options with a term beginning on October 1, 2023 through September 30, 2024, with Health Services of North Texas, Inc.; Open Arms, Inc. d/b/a Bryan’s House; Legacy Counseling Center, Inc.; and PWA Coalition of Dallas, Inc. d/b/a AIDS Services of Dallas, by Resolution No. 23-1231.
On May 8, 2024, the City Council authorized Supplemental Agreement No. 2 to the contract with Health Services of North Texas, Inc. for Emergency/Tenant Based Rental Assistance for persons with HIV/AIDS to increase the contract amount by Resolution No. 24-0666.
On June 12, 2024, the City Council authorized final adoption of the Five-Year Consolidated Plan and FY 2023-24 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 24-0873.
The Workforce, Education, and Equity Committee was briefed by memorandum regarding this matter on August 12, 2024. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=13223061&GUID=E528D35C-009F-48EA-8C72-36C769D45C37>
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Housing Opportunities for Persons with AIDS Grant Fund |
$0.00 |
$4,177.795.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,177,795.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Open Arms, Inc. dba Bryan’s House - Local; Workforce - 44.00% Local • Legacy Counseling Center, Inc. - Local; Workforce - 80.00% Local • PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas - Local; Workforce - 88.00% Local • Health Services of North Texas, Inc. - Non-local; Workforce - 15.25% Local |
OWNERS
Open Arms, Inc. dba Bryan’s House
Jennifer Searles, Chief Executive Officer
Legacy Counseling Center, Inc.
Brooke Henderson, Executive Director
PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas
Traswell C. Livingston III, President
Health Services of North Texas, Inc.
Doreen Rue, LMSW-AP, Chief Executive Officer