STRATEGIC PRIORITY: Core
AGENDA DATE: June 25, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize an eight-year service contract for International Organization for Standardization data management system for the Office of Environmental Quality and Sustainability - Intelex Technologies, Inc., most advantageous proposer of four - Not to exceed $1,143,171.31 - Financing: General Fund ($833,600.00) and Stormwater Drainage Management Fund ($309,571.31) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for International Organization for Standardization (ISO) data management system for the Office of Environmental Quality and Sustainability. The system is essential for maintaining the City’s Environmental Management System (EMS) certification, which is required by the City’s stormwater permit issued by the State of Texas and Administrative Directive 2-49. The ISO data management system will support 14 City departments and assist with ongoing compliance to the ISO 14001:2015 EMS standard. This system will ensure that the City remains in conformance with environmental regulatory requirements and maintains its EMS certification.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Information and Technology Services (1)
• Department of Transportation and Public Works (1)
• Office of Environmental Quality and Sustainability (2)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost, local preference, and the Business Inclusion and Development Plan, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost and timeframe 30 points
• Experience 25 points
• Functionality and methodology 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$104,200.00 |
$104,200.00 |
$625,200.00 |
|
Stormwater Drainage Management Fund |
$116,571.00 |
$144,192.00 |
$ 48,808.31 |
|
Total |
$220,771.00 |
$248,392.00 |
$674,008.31 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,143,171.31 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This Business Inclusion and Development Policy does not apply to Other Services contracts. |
|
• Intelex Technologies, Inc. - Non-local; Workforce - 1.11% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BYZ24-00025091. We opened them on August 16, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Intelex Technologies, 70 University Avenue 79.75
Inc. Suite 900
Toronto, ON M5J 2M4
Hypertec USA, Inc. 1868 East Broadway Road 55.85
Tempe, AZ 85252
Arlin Dynamics LLC 6718 Eastridge Drive 46.79
Suite #9
Dallas, TX 75231
Oxcyon, Inc. 127 North Cleveland Massillon Road Non-responsive
Fairlawn, OH 44333
OWNER/EXECUTIVE
Intelex Technologies, Inc.
Brian Ice, General Manager