STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: October 23, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for continuous software maintenance and support for the citywide data management system for the Department of Information and Technology Services with International Business Machines Corporation through the Texas Department of Information Resources cooperative purchasing agreement - Not to exceed $409,146.31 - Financing: Information Technology Equipment Fund ($136,104.89) and Data Services Fund ($273,041.42) (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide continued support and maintenance of the citywide data management system that was implemented to assist the city in sharing, analyzing, and visualizing information across multiple departments to support data driven decisions. As a part of the City’s data strategy, this data management system provides a shared data environment that fosters better insight into data collected by various City systems.
Key functionalities included as a part of this citywide data management system:
Data integration
Data preparation & staging
Data quality
Data distribution
Data visualization
Predictive analytics
Improve accessible and reliable
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code, and Subchapter F, Chapter 271, of the Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 22, 2017, the City Council authorized an acquisition contract for the purchase and implementation of a citywide data management system; and a three-year service contract, with two two-year renewal options, for maintenance and support of a data management system with International Business Machines (IBM) Corporation by Resolution No. 17-0349.
On June 10, 2020, the City Council authorized Supplemental Agreement No. 2 to exercise the first of two, two-year renewal options to the service contract with International Business Machines Corporation for the purchase of software licenses and subscriptions for the City’s data aggregation platform by Resolution No. 20-0922.
On April 13, 2022, the City Council authorized Supplemental Agreement No. 3 to exercise the second of two, two-year renewal options to the service contract with International Business Machines Corporation for the purchase of software licenses and subscriptions for the City's data aggregation platform by Resolution No. 22-0578.
On June 28, 2023, the City Council authorized Supplemental Agreement No. 5 to increase the contract with International Business Machines Corporation to upgrade the City’s data aggregation platform software for the Department of Information and Technology Services by Resolution No. 23-0913.
On June 26, 2024, the City Council authorized Supplemental Agreement No. 8 to increase the contract with International Business Machines Corporation for a one-time purchase of generative Artificial Intelligence and data governance as a service related to the City’s data aggregation platform for the Department of Information and Technology Services by Resolution No. 24-0945.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$136,520.71 |
$136,520.71 |
$0.00 |
|
Information Technology Equipment Fund |
$136,104.89 |
$ 0.00 |
$0.00 |
|
Total |
$272,625.60 |
$136,520.71 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$409,146.31 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• International Business Machines Corporation - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
International Business Machines Corporation
IBM Building 904
11501 Burnet Road
Austin, TX 78758
Mark Dennis, Technology Leader: State of Texas