STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of cement treated base, rebase and super slurry products for the Department of Transportation and Public Works - K4 Proviosions LLC, only bidder - Estimated amount of $3,068,925.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of cement treated base, rebase and super slurry products for the Department of Transportation and Public Works. These materials enhance the structural integrity of pavements, providing a stable foundation that withstands heavy traffic loads and varying weather conditions. This master agreement will improve road performance, reduce maintenance cost, and enhance safety for all road users. Additionally, incorporating advanced cement technologies supports sustainable construction practices, contributing to the City's overall environmental goals.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$200,000.00 |
$600,000.00 |
$2,268,925.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$3,068,925.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE. |
|
• K4 Proviosions LLC - Non-local; Workforce - 57.14% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BA25-00026873. We opened it on March 14, 2025. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
*K4 Proviosions LLC 400 Connemara Trail $3,068,925.00
Celina, TX 75009
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER/EXECUTIVE
K4 Proviosions LLC
Kierra Davis, Chief Executive Officer