STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): 6, 7, 12, Outside
DEPARTMENT: Water Utilities Department
EXECUTIVE: Dev Rastogi
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 4 to the professional services contract with Freese and Nichols, Inc. to provide additional construction management services for improvements at the Elm Fork Water Treatment Plant, East Side Water Treatment Plant, Bachman Water Treatment Plant, and several pumping facilities - Not to exceed $2,000,000.00, from $20,777,706.00 to $22,777,706.00 - Financing: Water Construction Fund
Body
BACKGROUND
In June 2019, the City Council authorized a construction management services contract for water quality improvements at the East Side and Elm Fork Water Treatment Plant, major maintenance at the Bachman Water Treatment Plant, and improvements at water storage and pumping facilities. Each project is critical to the mission of providing clean drinking water for the customers of the City of Dallas. It is imperative that these projects are managed and constructed with the utmost regard to cost, schedule, and quality control. The construction management contract ensures that these goals are met by providing complete construction management and integrated inspection services. Under the contract terms, the construction management firm acts as the City’s representative and augments City staff to provide planning and coordination of all construction activities for these projects.
Supplemental Agreement No. 1 was authorized on March 24, 2021 to extend services provided by the construction manager under this contract for approximately one year. Supplemental Agreement No. 2, authorized on May 11, 2022, extended services provided by the construction manager an additional year. Supplemental Agreement No. 3, authorized on June 28, 2023, extended services provided by the construction manager an additional year. This action will authorize Supplemental Agreement No. 4 to extend services provided by the construction manager through May 2025. The original contract was set up for a duration of three years with the option of extending additional years. Future supplemental agreements were anticipated to provide contract capacity and budget the services over several years. No additional supplements to this contract are anticipated as a new contract is anticipated to be awarded in FY 25.
Construction management services are critical to efficiently schedule and stage simultaneous and complex construction activities of multiple contractors and vendors. The construction management firm will continue to be responsible for assuring that all work is accomplished in accordance with plans and specifications, assist the City in reviewing and negotiating change orders, aid in resolution of construction conflicts, provide schedule and budget evaluations, value engineering, constructability reviews, and monitor the quality of construction. This approach ensures that all construction activities are coordinated in a manner that treatment plant and conveyance infrastructure have sufficient capacity to meet daily needs.
ESTIMATED SCHEDULE OF PROJECT
Began Construction Services June 2019
Complete Construction Services May 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 12, 2019, the City Council authorized a professional services contract with Freese and Nichols, Inc., to provide construction management services for construction contracts related to improvements at the Elm Fork Water Treatment Plant, the East Side Water Treatment Plant, the Bachman Water Treatment Plant, and the Walnut Hill Pump Station, by Resolution No. 19-0908.
On March 24, 2021, the City Council authorized Supplemental Agreement No. 1 to the professional services contract with Freese and Nichols, Inc. to provide additional construction management services for improvements at the Elm Fork Water Treatment Plant, the East Side Water Treatment Plant, the Bachman Water Treatment Plant, and several pumping facilities, by Resolution No. 21-0526.
On May 11, 2022, the City Council authorized Supplemental Agreement No. 2 to the professional services contract with Freese and Nichols, Inc. to provide additional construction management services for improvements at the Elm Fork Water Treatment Plant, the East Side Water Treatment Plant, the Bachman Water Treatment Plant, and several pumping facilities, by Resolution No. 22-0738.
On June 28, 2023, the City Council authorized Supplemental Agreement No. 3 to the professional services contract with Freese and Nichols, Inc. to provide additional construction management services for improvements at the Elm Fork Water Treatment Plant, the East Side Water Treatment Plant, the Bachman Water Treatment Plant, several pumping facilities and an elevated water tank, by Resolution No. 23-0930.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Water Construction Fund |
$2,000,000.00 |
$0.00 |
$0.00 |
Original Contract $ 7,042,700.00
Supplemental Agreement No. 1 $ 4,361,813.00
Supplemental Agreement No. 2 $ 4,493,094.00
Supplemental Agreement No. 3 $ 4,880,099.00
Supplemental Agreement No. 4 (this action) $ 2,000,000.00
Project Total $22,777,706.00
Council District Amount
6 $ 220,000.00
7 $ 140,000.00
12 $ 120,000.00
Outside $1,520,000.00
Total $2,000,000.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,000,000.00 |
Architecture & Engineering |
34.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
48.42% |
48.42% |
$968,416.75 |
|
• This contract exceeds the M/WBE goal. |
|
• Freese & Nichols, Inc. - Local; Workforce - 38.54% Local |
OWNER/EXECUTIVE
Freese and Nichols, Inc.
Brian C. Coltharp, P.E., Chief Executive Officer
MAP
Attached