PILLAR: Core
AGENDA DATE: March 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for a digital audio and video recording solution for the Department of Municipal and Detention Services - FTR, LTD. d/b/a For the Record, sole source - Not to exceed $1,368,520.84 - Financing: Technology Fund (subject to annual appropriations)
Body
BACKGROUND
This sole source agreement will provide an updated system to accurately record and manage court proceedings increasing accessibility, accuracy, and efficiency. This service will be used by the Judges, Bailiffs, Prosecutors, and Court support staff to record and capture daily Court proceedings.
Key Benefits:
• Reliable Audio & Video Recording in all 11 courtrooms at 2014 Main Street.
• Real-Time Transcription: Spoken words converted to text within seconds for immediate review.
• Language Support: Translation and multi-language speech-to-text features.
• Accessibility Enhancements: Visual displays for hearing-impaired participants and hearing assistance devices for ADA compliance.
• Secure Cloud Storage: Recordings stored safely and easily accessible.
• Remote Capability: Supports teleconferencing for hybrid hearings.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Technology Fund |
$870,968.84 |
$124,388.00 |
$373,164.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
FTR, LTD. d/b/a For the Record |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
OWNER/EXECUTIVE
FTR, LTD. d/b/a For the Record
4050 East Cotton Center Boulevard
Suite 75
Phoenix, Arizona 85040
Tony Douglass, Chief Executive Officer