STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 22, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize (1) a two five-year acquisition service contract for the purchase of initial licenses, and implementation, maintenance, and support of a building permitting and land management solution for the Department of Information and Technology Services Department of Development Services in an amount not to exceed of $5,700,508 $9,746,786; and (2) an increase in appropriations in an amount not to exceed $6,530,245 $5,700,508 in the Building Inspection Fund; and (3) a five-year service price agreement for additional licenses, maintenance and support of a building permitting and land management solution for the Department of Information and Technology Services Department of Development Services in the estimated amount of $4,046,278 - Accela, Inc. - Total amount of Not to exceed $9,746,786 - Financing: Building Inspection Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis. according to annual budgetary appropriations. The not to exceed amount establishes firm pricing for a specific scope of work, while the estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
These This contracts will allow for the acquisition purchase of licenses, implementation, licenses, maintenance, and support of a building permitting and land management solution. This solution will automate current manual functions by streamlining end-to-end processes. Department operations will realize significant efficiencies through the implementation of this system. The outcomes of this project include:
• A robust workflow engine, with capabilities for workflow automation and customization, tools for enforcing data and business rules, a flexible tool set to quickly respond to future ordinance changes and business process changes
• Enhanced and less complex reporting capabilities to provide data for management decision making
• Decreased complexity and maintenance burdens through the use of best practices and industry standards
• Broader range of public access and improved offerings for mobile devices to enable application submission, process/status visibility, and fee payment
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $12.38 $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
Information about this item was provided to the Transportation and Infrastructure Committee on September 21, 2020.
Information about this item was provided to the Economic Development Committee on December 7, 2020.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Building Inspection Fund |
$5,700,508.00 |
$967,170.00 |
$3,079,108.00 |
Implementation costs are $5,700,508 to be paid in FY23. Ongoing operations and maintenance costs over the five-year contract are approximately $800,000 to $1,000,000 per year.
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$9,746,786.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The item is Other Services which does not have an availability and disparity participation goal. |
|
• Accela, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
In accordance with Administrative Directive 4-05, Paragraph 9.3.5, Special Needs Justification was approved to contract with Accela, Inc.
OWNER
Accela, Inc.
Gary Kovacs, Chief Executive Officer
Dennis Michalis, Chief Revenue Officer