STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of plumbing pipe, fittings, fixtures, trim, and parts for citywide use - i2r Solutions USA LLC in the estimated amount of $352,500.00, Epic Supply in the estimated amount of $1,033,276.00, 4-STAR Hose & Supply, Inc. in the estimated amount of $596,500.00, and Apple Specialties, Inc. in the estimated amount of $2,126,600.00, lowest responsible bidders of four - Total estimated amount of $4,108,876.00 - Financing: General Fund ($2,818,688.93), Dallas Water Utilities Fund ($981,199.59) and Aviation Fund ($308,987.48)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of plumbing pipe, fittings, fixtures, trim, and parts for citywide use. These supplies are used throughout the City to supply fresh water and aid in the removal of wastewater. This agreement will ensure that the City continues to meet minimum standards set by local, state, federal, and institutional agencies for pipe and pipe fitting installation. All plumbing fixtures for fresh water must also meet criteria for lead content that is set by the National Sanitation Foundation 61 certification and American National Standards Institute standards. This purchase will also be used to maintain facilities, recreation centers and swimming pools.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 27, 2020, the City Council authorized a three-year master agreement for plumbing pipe, fittings, fixtures, trim, and parts with Winston Water Cooler LTD, Core & Main LP, and Apple Specialist, Inc. by Resolution No. 20-0832.
On November 10, 2021, the City Council authorized a three-year master agreement for the purchase of plumbing pipe, fittings, fixtures, trim, and parts for city departments with Core & Main LP by Resolution No. 21-1832.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$416,310.67 |
$1,405,945.07 |
$ 996,433.19 |
|
Dallas Water Utilities Fund |
$245,199.59 |
$ 327,100.00 |
$ 408,900.00 |
|
Aviation Fund |
$ 44,856.00 |
$ 159,920.32 |
$ 104,211.16 |
|
Total |
$706,366.26 |
$1,892,965.39 |
$1,509,544.35 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,108,876.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
61.41% |
$2,523,260.75 |
|
• The Request for Bid Method of procurement resulted in the lowest responsible bidders being selected. One of the selected vendors is a certified MBE firm. |
|
• i2r Solutions USA LLC - Non-local, Workforce - 0.00% Local • Epic Supply - Local, Workforce - 0.00% Local • 4-STAR Hose & Supply, Inc. - Local, Workforce - 0.00% Local • Apple Specialties, Inc. - Non-local, Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BU24-00024319. We opened them on May 17, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*i2r Solutions USA LLC. 2508 Triangle Leaf Dr. Multiple groups
Fort Worth, TX 76244
*Epic Supply 2411 Shorecrest Dr. Multiple groups
Dallas, TX 75235
*4-STAR Hose & Supply, Inc. 1074 Composite Dr. Multiple groups
Dallas, TX 75220
*Apple Specialties, Inc. 11 Old Dock Rd. Multiple groups
Yaphank, NY 11980
OWNERS/EXECUTIVES
i2r Solutions USA LLC
Ayodele Adeleye, Owner
Epic Supply
Steve Coen, President
4-STAR Hose & Supply, Inc.
Sam Petillo, President
Apple Specialties, Inc.
Amy Csorny, President