STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a six-year service price agreement, with two two-year renewal options, for hazardous and non-hazardous waste disposal, spill cleanup, and waste transportation services for citywide use - EnviroServe, Inc. in an estimated amount of $2,903,740.33, Triumvirate Environmental Services, Inc. in an estimated amount of $1,075,008.02, and Lone Star Hazmat Response, LLC in an estimated amount of $118,850.75, most advantageous proposers of six - Total estimated amount of $4,097,599.10 - Financing: General Fund ($3,681,654.95), Stormwater Drainage Management Operation Fund ($11,960.08), Sanitation Operation Fund ($40,885.59), Dallas Water Utilities Fund ($98,904.00), Equipment & Fleet Management Fund ($230,186.15), and Aviation Fund ($34,008.33) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for hazardous and non-hazardous waste disposal, spill cleanup, and waste transportation services for citywide use. These services help protect human health and the environment by preventing contamination from hazardous materials, mitigating potential risks chemical exposure, or ecological damage, and ensuring proper disposal of waste, thus maintaining clean and safe spaces for people and wildlife.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Water Utilities Department (1)
• Department of Equipment and Fleet Management (1)
• Office of Homeless Solutions (1)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Approach 25 points
• Experience 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 11, 2022, the City Council authorized a two-year cooperative purchasing agreement for citywide hazardous and non-hazardous waste disposal services with Green Planet, Inc. through an interlocal agreement with Dallas/Fort Worth International Airport and citywide bio-hazardous decontamination and spill clean-up services with Cleaning Guys, LLC dba CG Environmental through an interlocal agreement with the Texas Department of Transportation by Resolution No. 22-0728.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$748,083.54 |
$1,266,163.05 |
$1,667,408.36 |
|
Stormwater Drainage Management Operation Fund |
$ 0.00 |
$ 2,000.00 |
$ 9,960.08 |
|
Sanitation Operation Fund |
$ 6,000.00 |
$ 12,000.00 |
$ 22,885.59 |
|
Dallas Water Utilities Fund |
$ 3,200.00 |
$ 16,000.00 |
$ 79,704.00 |
|
Equipment and Fleet Management Fund |
$ 19,182.20 |
$ 46,037.26 |
$ 164,966.69 |
|
Aviation Fund |
$ 3,000.00 |
$ 15,000.00 |
$ 16,008.33 |
|
Total |
$779,465.74 |
$1,357,200.31 |
$1,960,933.05 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,097,599.10 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
32.95% |
32.95% |
$1,350,000.00 |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• EnviroServe, Inc. - Non-local; Workforce - 8.62% Local • Triumvirate Environmental Services, Inc. - Non-local; Workforce - 0.00% Local • Lone Star Hazmat Response, LLC - Non-local; Workforce - 0.91% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BUZ24-00024936. We opened them on September 20, 2024. We recommend the City Council award this service price agreement to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposers
Proposers Address Amount
*EnviroServe, Inc. 5255 Teague Rd. Multiple groups
Fort Worth, TX 76140
*Triumvirate Environmental 3701 Southwest 74th Ave. Multiple groups
Services, Inc. Suite 109
Davie, Fl 33314
*Lone Star Hazmat 115 West 5th St. Multiple groups
Response, LLC Tyler, TX 75701
Texas Power Wash 1421 Champion Dr. Multiple groups
Suite #352
Carrollton, TX 75006
Texas Bio Cleaners, Inc. 10890 Bekay St. Non-responsive
dba Steri-Clean Dallas Suite #100
Dallas, TX 75238
Republic Services 3418 South Gilbert Rd. Non-responsive
dba US Ecology Grand Prairie, TX 75050
Houston, Inc.
OWNERS/EXECUTIVES
EnviroServe, Inc.
Andy Peyton, Chief Executive Officer
Matthew Broomfield, Chief Financial Officer
Triumvirate Environmental Services, Inc.
Timothy Mooney, Chief Executive Officer
Lone Star Hazmat Response, LLC
Richard Lenivs, President