STRATEGIC PRIORITY: Quality of Life, Arts & Culture
AGENDA DATE: May 22, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the provision of a cloud-based Enterprise Asset Management Software System from Vertosoft, LLC through the Texas Association of School Boards (BuyBoard) for the Park & Recreation Department - Not to exceed $632,512.90 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service price agreement will be primarily used to assess preventive & predictive park asset and equipment maintenance for the Park & Recreation Department. This will allow for data driven park asset and equipment maintenance decisions. It will also be used to monitor and track fixed assets, in addition to equipment parts and inventory management.
The scope of work for this service shall include an annual subscription service for software updates, phone support, problem solving including patches, fixes, etc., additional software licenses and staff training.
The Texas Association of School Boards (BuyBoard) cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2020, the City Council authorized a three-year service price agreement for the annual subscription service to the MicroMain computerized maintenance management software system for Park & Recreation Department with MicroMain Corporation by Resolution No. 20-1158.
On April 14, 2024, the Park and Recreation Board authorized a three-year service price agreement for the provision of a cloud-based Enterprise Asset Management Software System for the Park & Recreation Department from Vertosoft, LLC.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$210,837.63 |
$210,837.63 |
$210,837.64 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$632,512.90 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Vertosoft, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative Purchasing Agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• Cooperative Purchasing is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Vertosoft, LLC
1602 Village Market Boulevard
SE Suite 320
Leesburg, VA 20175
Jay Colavita, President
Chet Hayes, Chief Technology Officer