STRATEGIC PRIORITY: Vibrant
AGENDA DATE: April 23, 2025
COUNCIL DISTRICT(S): 4, 8
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize a professional services contract with AEC Holdco, LLC DBA Grace Herbert Curtis Architects, LLC for architectural and engineering services for the schematic design, design development, construction documents, bidding and negotiation, and construction administration for the renovation of three recreation center facilities, including Kiest Park Recreation Center at 3081 South Hampton Road, John C. Phelps Recreation Center at 3030 Tips Boulevard, and Tommie M. Allen Recreation Center at 7071 Bonnie View Road - Not to exceed $537,632.00 - Financing: Park and Recreation Facilities (B) Fund (2024 General Obligation Bond Fund)
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BACKGROUND
On January 26, 2023, the City of Dallas advertised the Request for Qualifications for Engineering, Architectural and Landscape Architecture Consulting Services for multiple Capital Improvements Projects. In response to this advertisement, the Office of Procurement Services received submittals from 26 interested architecture firms on March 3, 2023.
In July 2023, the Park & Recreation Department, Planning and Design Selection Committee evaluated and ranked 26 firms based on their qualifications for various bond projects.
On August 23, 2024, the Planning and Design Division sent a Request for Proposal for Architectural and Engineering Services for six recreation centers with the intention of awarding two consulting contracts, dividing the recreation center renovations into two groups of three. In response to this request, the Planning and Design Division received seven submittals on September 13, 2024.
On October 4, 2024, the Selection Committee’s evaluation scored the proposals and ascertained that the AEC Holdco, LLC DBA Grace Herbert Curtis Architects, LLC was the most qualified proposer for this project.
Ranked in order by a panel of four evaluators. Ranking scores indicated below based on score of 100:
Proposers Rank
AEC Holdco, LLC dba Grace Herbert Curtis Architects, LLC 1
BRW Architects 2
DSGN Associates, Inc. 3
BSA Design Group, Inc. 4
IDD Architects 5
SBLM Architects, P.C. 6
McAfee Architects 7
ESTIMATED SCHEDULE OF PROJECT
Begin Design June 2025
Complete Design May 2026
Begin Construction Oct 2026
Complete Construction Jul 2027
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 3, 2025, the Park and Recreation Board approved a professional services contract with AEC Holdco, LLC DBA Grace Herbert Curtis Architects, LLC for architectural and engineering services for the schematic design, design development, construction documents, bidding and negotiation, and construction administration for the renovation of three recreation center facilities, including Kiest Park Recreation Center at 3081 South Hampton Road, John C. Phelps Recreation Center at 3030 Tips Boulevard, Tommie M. Allen Recreation Center at 7071 Bonnie View Road.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Park and Recreation Facilities (B) Fund (2024 General Obligation Bond Fund) |
$537,632.00 |
$0.00 |
$0.00 |
Council District Amount
4 $264,962.20 (Kiest Recreation Center
4 $158,998.44 (John C. Phelps Recreation Center)
8 $113,671.36 (Tommie Allen Recreation Center)
Total $537,632.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$537,632.00 |
Construction |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
39.48% |
39.48% |
$212,270.00 |
|
• This contract exceeds the M/WBE goal. |
|
• AEC Holdco, LLC DBA Grace Herbert Curtis Architects, LLC - Non-local; Workforce - 20.83% Local |
PROCUREMENT INFORMATION
In accordance with the City of Dallas Administrative Directive 4-05 procurement guidelines, AEC Holdco, LLC DBA Grace Herbert Curtis Architects, LLC was selected as the most qualified consultant for this project.
OWNER/EXECUTIVE
AEC Holdco, LLC DBA Grace Herbert Curtis Architects, LLC
Eric L. Hanfield, American Institute of Architects Partner
MAPS
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