STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): 6, 11, 12
DEPARTMENT: Department of Transportation
EXECUTIVE: Dev Rastogi
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to the professional services contract with BCC Engineering, LLC, for construction management, engineering, and inspection services, to assist the City in managing the construction activities of the Dallas Area Rapid Transit’s Cotton Belt (aka Silver Line) Project within the City’s public right-of-way, which includes multiple crossings covering: East Beltline; Hillcrest Road, Dallas Parkway Southbound, Dallas Parkway Northbound, Knoll Trail Drive, Davenport Road East/West, Campbell Road, Davenport Road North/South, McCallum Boulevard, Meandering Way, Dickerson Street, Knoll Trail Train Station, Coit Road; and a small portion of the Cotton Belt trail connection into the Cypress Waters Development - Not to exceed $990,863.00, from $1,516,887.86 to $2,507,750.86 - Financing: DART Transportation Projects Fund
Body
BACKGROUND
Dallas Area Rapid Transit (DART) is currently designing and planning the construction and operation of a 26-mile rail line between Dallas Fort Worth International Airport and the City of Plano. The Dallas Area Rapid Transit’s Cotton Belt (aka Silver Line) Project alignment follows the existing Cotton Belt rail line that passes through the cities of Plano, Richardson, Dallas, Addison, Coppell, and Carrollton. The portion of the Project alignment that passes through the northern part of the City of Dallas is a three-mile section that is in close proximity to schools, parks, and mixed-use development, and has several at-grade street crossings.
On February 28, 1990, the City Council authorized a Master Interlocal Agreement (ILA) between DART and the City regarding DART’s system and establishing a cooperative and supportive relationship between DART and the City by Resolution No. 90-0810. The Master ILA has undergone numerous supplementations and amendments over the years as the City and DART have sought to address newly arising circumstances, issues, needs and projects, and to refine and improve the relationship.
On April 24, 2019, the City Council authorized an ILA with DART to implement the Street Repair Program for eligible street repair projects by Resolution No. 19-0589 which includes the provision of engineering services in support of transit related activities.
On August 12, 2020, the City Council authorized Supplemental Agreement No. 11 to the Master ILA which establishes certain obligations, conditions, roles and responsibilities for the implementation and the long-term maintenance associated with the portion of the project located within the City of Dallas by Resolution No. 20-1166.
On October 12, 2022, the City Council authorized a professional services contract with BCC Engineering, LLC, for construction management, engineering, and inspection services, to assist the City in managing the construction activities of Dallas Area Rapid Transit's Cotton Belt (aka Silver Line) Project within the City's public right-of-way, which includes multiple crossings covering: East Beltline; Hillcrest Road, Dallas Parkway Southbound, Dallas Parkway Northbound, Knoll Trail Drive, Davenport Road East/West, Campbell Road, Davenport Road North/South, McCallum Boulevard, Meandering Way, Dickerson Street, Knoll Trail Train Station, Coit Road; and a small portion of the Cotton Belt trail connection into the Cypress Waters Development, in the amount of $1,516,887.86 by Resolution No. 22-1538.
DART has updated their project schedule which has been extended by nine months and now estimates completing major work in November 2025. As the project progressed additional services were needed to maintain inspection and review efforts based on DART contractor’s pace, which increased the rate of expenditures. It is estimated the engagement funding for this contract will be exhausted sooner than originally estimated due to the change in effort. The result of the expansion of effort as well as the contractor’s schedule changes have resulted in the increase of current and projected expenditures. The requested increase relates specifically to additional inspections, plan reviews, survey verification, and material testing. The City of Dallas desires to increase the current contract amount with BCC Engineering, LLC, in order to maintain the current level of services provided by BCC Engineering, LLC, through the end of DART’s current project schedule.
If approved, this action will authorize Supplemental Agreement No. 1 to the professional services contract with BCC Engineering. LLC, to provide continued construction management, engineering, and inspection (CMEI) services related to the Cotton Belt project.
ESTIMATED SCHEDULE OF PROJECT
Began CMEI Services November 2022
Complete CMEI Services November 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 24, 2019, the City Council authorized an ILA with DART to implement the Street Repair Program for eligible street repair projects by Resolution No. 19-0589.
On August 12, 2020, the City Council authorized Supplemental Agreement No. 11 to the Master ILA with DART which establishes certain obligations, conditions, roles and responsibilities for the implementation and the long-term maintenance associated with the portion of the project located within the City of Dallas by Resolution No. 20-1166.
On October 12, 2022, the City Council authorized a professional services contract with BCC Engineering, LLC, for construction management, engineering, and inspection services, to assist the City in managing the construction activities of Dallas Area Rapid Transit's Cotton Belt (aka Silver Line) Project within the City's public right-of-way, which includes multiple crossings covering: East Beltline; Hillcrest Road, Dallas Parkway Southbound, Dallas Parkway Northbound, Knoll Trail Drive, Davenport Road East/West, Campbell Road, Davenport Road North/South, McCallum Boulevard, Meandering Way, Dickerson Street, Knoll Trail Train Station, Coit Road; and a small portion of the Cotton Belt trail connection into the Cypress Waters Development by Resolution No. 22-1538.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
DART Transportation Projects Fund |
$330,287.67 |
$495,431.50 |
$165,143.83 |
Council District Amount
6 $ 29,725.89
11 $267,533.01
12 $693,604.10
Total $990,863.00
Professional Services Contract $1,516,887.86
Supplemental Agreement No. 1 (this action) $ 990,863.00
Total $2,507,750.86
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$990,863.00 |
Architecture & Engineering |
34.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
38.15% |
34.00% |
$378,022.60 |
|
• This contract exceeds the M/WBE subcontracting goal. |
|
• BCC Engineering, LLC - Local; Workforce - 28.94% Local |
PROCUREMENT INFORMATION
In accordance with the City of Dallas Administrative Directive 4-05 procurement guidelines, BCC Engineering, LLC, was selected as the most advantageous consultant for this project.
OWNER
BCC Engineering, LLC
Eugenio Ochoa, PE I Vice President
MAP
Attached