STRATEGIC PRIORITY: Public Safety
AGENDA DATE: May 22, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Police Department
EXECUTIVE: Jon Fortune
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract for maintenance, support, and licenses for an audio and video recording system for the Dallas Police Department - CALLYO 2009 CORP, sole source - Not to exceed $148,584.60 - Financing: Confiscated Monies - State Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for maintenance, support, and licenses for an audio and video recording system for the Department of Information and Technology Services.
The Dallas Police Department (DPD) uses the system to record telephone conversations and video. Without this service, DPD will lose an invaluable tool used in multiple operational divisions. This service allows officers to gather evidentiary material to help build cases for prosecution while maintaining covert capacity.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22, 2021, the City Council authorized a three-year service contract for maintenance, support, and licenses for an audio and video recording system for the Department of Information and Technology Services in the amount of $92,920.00 with CALLYO 2009 CORP for callyo recording system used by the Dallas Police Department through January 31, 2024, and the ratification of $24,440.00 for the Department of Information and Technology Services to pay outstanding invoices for the purchase of maintenance, support, and licenses for an audio and video recording system, in an amount not to exceed $117,360.00, by Resolution No. 21-1565.
The Public Safety Committee was briefed by memorandum regarding this matter on May 13, 2024. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=12920398&GUID=CE9832C7-9E64-4B68-9171-B13F64D4B76F>
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Confiscated Monies - State Fund |
$47,640.96 |
$49,503.36 |
$51,440.28 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$148,584.60 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services and is a Sole Source. |
|
• CALLYO 2009 CORP - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER
CALLYO 2009 CORP
John (Jack) Molloy, President