STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: March 8, 2023
COUNCIL DISTRICT(S): 4, 5, 7, 10, 11, 13
DEPARTMENT: Water Utilities Department
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the installation of erosion control and storm drainage improvements at 13 locations (list attached to the Agenda Information Sheet) - Austin Filter Systems, Inc., lowest responsible bidder of three - Not to exceed $8,452,506.00 - Financing: Storm Drainage Management Capital Construction Fund ($4,933,272.27), Flood Control (D) Fund (2017 General Obligation Bond Funds) ($2,327,720.73), Flood Protection and Storm Drainage Facilities Fund (2006 General Obligation Bond Funds) ($398,183.00), Flood Protection and Storm Drainage Facilities (2012 General Obligation Bond Funds) ($34,610.00), and Water Capital Improvement F Fund ($758,720.00)
Body
BACKGROUND
This action will authorize a construction services contract with Austin Filter Systems, Inc. for storm drainage and erosion control improvement projects at 13 locations. Erosion control improvements will consist of gabion walls and mattresses at 5 locations, including 13156 Burning Log Lane, 816 Glen Oaks Boulevard, White Rock Creek at Walnut Hill Lane, 8555 Fair Oaks Crossing, and 10225 Betty Jane Lane. The proposed erosion control improvements will address critical erosion and stabilize eroding banks to protect property and infrastructure.
The project also consists of storm drainage and flood management improvements 8 locations, including 616 Calcutta Drive, Kings Branch Culvert at Genoa, Kings Branch Culvert at Stella, 1716/1721 Greendale Drive, Milverton Drive at Palisade Drive, 2470 El Cerrito, 2447 Highland Road, and Teakwood Drive from Elmridge Drive to Ashridge Drive. The storm drainage improvements will address flooding concerns at these locations. In addition, the contract will include water main replacements at two locations to address substandard mains within the project limits. These locations include Kings Branch at Stella and Kings Branch at Genoa.
The following chart illustrates Austin Filter Systems, Inc.’s contractual activities with the City of Dallas for the past three years:
PBW DWU PKR TRN
Projects Completed 0 1 0 0
Active Projects 0 3 0 0
Change Orders 0 2 0 0
Projects Requiring Liquidated Damages 0 0 0 0
Projects Completed by Bonding Company 0 0 0 0
ESTIMATED SCHEDULE OF PROJECT
Begin Construction April 2023
Complete Construction April 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Storm Drainage Management Capital Construction Fund |
$4,933,272.27 |
$0.00 |
$0.00 |
|
Flood Control (D) Fund (2017 General Obligation Bond Funds) |
$2,327,720.73 |
$0.00 |
$0.00 |
|
Flood Protection and Storm Drainage Facilities Fund (2006 General Obligation Bond Funds) |
$ 398,183.00 |
$0.00 |
$0.00 |
|
Flood Protection and Storm Drainage Facilities (2012 General Obligation Bond Funds) |
$ 34,610.00 |
$0.00 |
$0.00 |
|
Water Capital Improvement F Fund |
$ 758,720.00 |
$0.00 |
$0.00 |
|
Total |
$8,452,506.00 |
$0.00 |
$0.00 |
Council District Amount
4 $3,219,066.00
5 $1,702,005.00
7 $1,019,541.00
10 $1,221,227.00
11 $ 867,637.00
13 $ 423,030.00
Total $8,452,506.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$8,452,506.00 |
Construction |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
14.70% |
14.70% |
$1,242,419.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Austin Filter Systems, Inc - Local; Workforce - 52.00% Local |
PROCUREMENT INFORMATION
The following three bids with quotes were opened on November 4, 2022:
*Denotes successful bidder
Bidders Bid Amount
*Austin Filter Systems, Inc. $ 8,452,506.00
2812 North Bagdad Road
Leander, TX 78641
Ark Contracting Services, LLC $ 8,691,865.00
Reyes Group LTD $11,850,888.00
OWNER
Austin Filter Systems, Inc.
Mark Toungate, President
MAPS
Attached