STRATEGIC PRIORITY: Core
AGENDA DATE: September 24, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 28 for a two-year service contract extension with Computronix (U.S.A), Inc. for continued use, maintenance, and support of the City's Permit One Stop Solution Engine Land Management System- Not to exceed $682,230.00, from $12,086,773.15 to $12,769,003.15 - Financing: Data Services Fund ($528,480.00) and Building Inspection Fund ($153,750.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued use, maintenance, and support of the City's Permit One Stop Solution Engine (POSSE) Land Management System. This supplemental agreement continues the read only access to legacy permit data for the Department of Planning and Development (PDV) to meet records retention requirements. The majority of legacy data was not migrated to the new permitting system Accela, and business wishes to retain access to legacy data in POSSE until such a time as the data can be migrated to an archive database. PDV requires access to historical permit data per their records retention policy. While new permits will be processed in the Accela platform, staff will be able to research historical data within a read-only version of the legacy system.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the living wage rate of $22.05.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
October 8, 2014, the City Council authorized a five-year acquisition contract to establish a master agreement for the purchase of additional licenses and modules to expand and upgrade the Permit One Stop Solution Engine land management system; and a five-year service contract to establish a master agreement to continue maintenance and support of the existing Permit One Stop Solution Engine land management system with Computronix (USA), Inc. by Resolution No. 14-1669.
On December 11, 2019, the City Council authorized Supplemental Agreement No. 20 for a three-year service contract extension for the purchase of licenses, modules, maintenance, and support of the Permit One Stop Solution Engine land management system with Computronix (U.S.A.), Inc. by Resolution No. 19-1925.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$0.00 |
$325,080.00 |
$203,400.00 |
|
Building Inspection Fund |
$0.00 |
$ 75,000.00 |
$ 78,750.00 |
|
Total |
$0.00 |
$400,080.00 |
$282,150.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Computronix (U.S.A), Inc. |
Non-local |
0.00% |
OWNER/EXECUTIVE
Computronix (U.S.A.), Inc.
3900 South Wadsworth Boulevard
Suite 510
Lakewood, CO 80235
Barry Monies, Founder