STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of various types of air valves and parts for the Dallas Water Utilities Department - Municipal Valve & Equipment Company, Inc., lowest responsible bidder of two - Estimated amount of $462,600.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for purchase of various types of air valves and parts for the Dallas Water Utilities Department (DWU). Air valves are used by DWU for releasing entrapped air in pressurized water lines, thereby maintaining the efficiency of the water main lines. Entrapped air inside a water main line can restrict the flow of water and increase the workload on pumps and motors. Regular replacement of air valves reduces the potential of pressure surges which could lead to pipe damage and possible flooding. The City's water system has over 1,200 air valves of various makes and sizes throughout the service area. DWU also maintains approximately 5,076 miles of water mains throughout the water distribution system and approximately 4,067 miles of wastewater mains throughout the wastewater collection system.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 25, 2022, the City Council authorized a three-year master agreement for the purchase of valves, valve parts, and accessories for the Water Utilities Department with Mueller Co., LLC., Municipal Valve & Equipment Company, Inc., and Valve & Equipment Consultants, Inc. by Resolution No. 22-0805.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$116,408.99 |
$173,095.50 |
$173,095.51 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$462,600.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Municipal Valve & Equipment Company, Inc. - Local; Workforce - 5.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BY24-00024671. We opened them on July 19, 2024. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*Municipal Valve & 4010 Billy Mitchell Dr. $462,600.00
Equipment Company, Inc. Addison, TX 75001
The Valve Agency, Inc. 2261 Northpark Dr. Non-responsive
Kingwood, TX 77339
OWNER/EXECUTIVE
Municipal Valve & Equipment Company, Inc.
David McGoodwin, President