STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract, with two one-year renewal options, for emergency shelter services for individuals experiencing homelessness for the Office of Homeless Solutions - The Salvation Army North Texas Area Command in the amount of $265,394.00, Bridge Steps dba The Bridge in the amount of $225,600.00, and Austin Street Center in the amount of $153,376.00, most advantageous proposers of seven - Total not to exceed $644,370.00 - Financing: FY 2024-25 Emergency Solutions Grant Fund ($563,318.00) and FY 2023-24 Emergency Solutions Grant Fund ($81,052.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for emergency shelter services for individuals experiencing homelessness for the Office of Homeless Solutions. These contracts will provide programming to support the homeless response system by improving the number and quality of emergency shelters for homeless individuals and families. Additionally, these contracts will assist organizations in operating homeless shelters, and provide essential services to shelter residents. This program may also provide funds to provide emergency shelter services during inclement weather.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Business Enterprise Hub (1)
• Department of Housing and Neighborhood Revitalization (1)
• Office of Community Care (1)
• Office of Homeless Solutions (1)
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach and methodology 40 points
• Financial Capacity 15 points
• Equity 10 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized a one-year contract, with two one-year renewal options, for emergency shelter services for the homeless for the Office of Homeless Solutions with Family Gateway, Inc., The Salvation Army A Georgia Corp., and Shelter Ministries of Dallas dba Austin Street Center by Resolution No. 21-1121.
On May 25, 2022, the City Council authorized the first of two twelve-month renewal options to the contract for emergency shelter services for the homeless with Family Gateway, Inc., The Salvation Army, a Georgia Corporation, and Austin Street Center, formerly known as Shelter Ministries of Dallas dba Austin Street Center, for the period July 1, 2022 through June 30, 2023, by Resolution No. 22-0803.
On August 9, 2023, the City Council authorized the second of two, twelve-month renewal options to the contract with Family Gateway, Inc., The Salvation Army North Texas Area Command, and Austin Street Center, formerly known as Shelter Ministries of Dallas dba Austin Street Center, for the period October 1, 2023 through September 30, 2024 for emergency shelter services for the homeless by Resolution No. 23-1059.
The Housing and Homelessness Solutions Committee was briefed by memorandum regarding this matter on September 6, 2024.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
FY 2024-25 Emergency Solutions Grant Fund |
$0.00 |
$563,318.00 |
$0.00 |
|
FY 2023-24 Emergency Solutions Grant Fund |
$0.00 |
$81,052.00 |
$0.00 |
|
Total |
$0.00 |
$644,370.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$644,370.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• The Salvation Army North Texas Area Command - Local; Workforce - 0.00% Local |
|
• Bridge Steps dba The Bridge - Local; Workforce - 44.91% Local |
|
• Austin Street Center - Local; Workforce - 48.64% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BCZ24-00024374. We opened them on March 21, 2024. We recommend the City Council award this service contract to the most advantageous proposers.
*Denotes successful proposers
Proposers Address Score
*The Salvation Army North 5302 Harry Hines Blvd. 86.00
Texas Area Command Dallas, TX 75235
*Bridge Steps dba The Bridge 1818 Corsicana St. 85.67
Dallas, TX 75201
*Austin Street Center 1717 Jeffries St. 83.67
Dallas, TX 75226
D.F.W. Economic Solutions 8035 East. R.L. Thornton Fwy. 79.00
#108
Dallas, TX 75228
K-Nation Group 9535 Forest Ln. 78.33
#124
Dallas, TX 75243
Family Gateway 1421 West Mockingbird Ln. 73.67
Ste. C
Dallas, TX 75247
Shared Housing Center, Inc. 4611 Eastside Ave. 72.33
Dallas, TX 75226
OWNERS/EXECUTIVES
The Salvation Army North Texas Area Command
Willis Howell, President
Ralph Bukiewicz, Vice President
Bridge Steps dba The Bridge
David Woody III, President
Austin Street Center
Daniel Roby, Chief Executive Officer