PILLAR: Core
AGENDA DATE: January 14, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of aggregate materials for citywide use - Q. Roberts Trucking, Inc. in the estimated amount of $5,365,429.00, Chesshir Stone & Rock Supply, Inc. in the estimated amount of $3,030,981.30, The LETCO Group, LLC dba Living Earth in the estimated amount of $637,000.00, and Green Dream International LLC in the estimated amount of $579,956.40, lowest responsible bidders of five - Total estimated amount of $9,613,366.70 - Financing: General Fund ($2,297,919.25), Dallas Water Utilities Fund ($4,202,694.60), Sanitation Operation Fund ($2,641,462.75), Stormwater Drainage Management Fund ($405,941.19), and Aviation Fund ($65,348.91)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of aggregate materials for citywide use. Examples of materials available through this master agreement include:
• Sandy loam
• Sand
• Cushion sand
• Pea gravel
• Crushed rock
• Mixed aggregates
• Red ball diamond clay
• Crushed limestone
The aggregate materials available through this agreement are used for ongoing construction and repair projects such as streets, alleys, and non-paved roadways. Aggregate material is also used to obtain proper compaction around new pipe installations and back-fill in the construction of new water and wastewater mains. Gravel is used around undeveloped parking lots, in construction drainage improvements, and areas in most parks throughout the City.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 24, 2022, the City Council authorized a three-year master agreement for the purchase of aggregate materials for multiple City departments with Green Dream International, Earth Haulers, Inc., Q. Roberts Trucking, Inc., and NSG Logistics, LLC dba Nebraska Salt & Grain by Resolution No. 22-1217.
On January 24, 2024, the City Council authorized a three-year master agreement for the purchase of aggregate materials for multiple City department with Q. Roberts Trucking, Inc., DFW Materials, LP, Big City Crushed Concrete, LLC, Green Dream International, LLC and The LETCO Group, LLC dba Living Earth by Resolution No. 24-0183.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$ 750,000.00 |
$ 750,000.00 |
$ 797,919.25 |
|
Dallas Water Utilities Fund |
$1,371,062.73 |
$1,399,378.62 |
$1,432,253.25 |
|
Sanitation Operation Fund |
$ 880,487.58 |
$ 880,487.58 |
$ 880,487.59 |
|
Stormwater Drainage Management Fund |
$ 134,940.23 |
$ 138,756.50 |
$ 132,244.46 |
|
Aviation Fund |
$ 13,069.78 |
$ 10,455.83 |
$ 41,823.30 |
|
Total |
$3,149,560.32 |
$3,179,078.53 |
$3,284,727.85 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Q Roberts Trucking, Inc. |
Local |
0.00% |
|
Chesshir Stone & Rock Supply, Inc. |
Local |
100.00% |
|
The LETCO Group, LLC dba Living Earth |
Local |
38.85% |
|
Green Dream International LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BP25-00026808. We opened them on July 18, 2025. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Q. Roberts Trucking, Inc. 2508 Club Terrace Dr. Multiple lines
Dallas, TX 75237
*Chesshir Stone & Rock 10211 Bickam Rd. Multiple lines
Supply, Inc. Dallas, TX 75220
*The LETCO Group, LLC 1901 California Crossing Rd. Multiple lines
dba Living Earth Dallas, TX 75220
*Green Dream 14205 North Mopac Expwy. Multiple lines
International LLC 5th Floor PMB 2013
Austin, TX 78728
TJC Worldwide LLC 845 Vest Ln. Multiple lines
Pilot Point, TX 76258
OWNERS/EXECUTIVES
Q. Roberts Trucking, Inc.
Quincy Robert, President
Chesshir Stone & Rock Supply, Inc.
Muamar Anani, Chief Executive Officer
The LETCO Group, LLC dba Living Earth
Manny Rodriguez, Chief Executive Officer
Green Dream International LLC
Varand Vartanian, President