STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year service price agreement for animal identification microchips and associated database services for the Department of Dallas Animal Services - Pethealth Services USA, Inc. in the estimated amount of $136,000, and (2) a three-year master agreement for the purchase of animal identification microchip scanners for the Department of Dallas Animal Services - Datamars, Inc. in the estimated amount of $35,800, lowest responsible bidders of five - Not to exceed of $171,800 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of these agreements is to establish firm pricing for services and goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amounts are intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under these agreements.
These agreements will provide for animal identification microchips, scanners, and database services for the Department of Dallas Animal Services (DAS). DAS microchips approximately 15,000 animals per year which includes resident requests for microchipping of their pets and animals that are adopted from DAS. Mandatory microchipping has replaced animal registration/pet licensing in the City. To assist area residence with compliance to City Code 7-4.2, and to continue efforts in reuniting pets with their families, all animals adopted from DAS leave the facility microchipped.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 10, 2019, the City Council authorized a three-year master agreement for animal identification microchips for the Department of Dallas Animal Services with Pethealth Services USA, Inc. by Resolution No. 19-0521.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$57,266.67 |
$57,266.67 |
$57,266.66 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$171,800.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Pethealth Services USA, Inc. - Non-local; Workforce - 0.00% Local • Datamars, Inc. - Non-local; Workforce - 0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BW23-00021835. We opened them on May 26, 2023. We recommend the City Council award these agreements to the lowest responsive and responsible bidders by line.
*Denotes successful bidders
Bidder Address Amount
*Pethealth Services 3315 East Algonquin Rd. Line 1 - $110,000
USA, Inc. Rolling Meadows, IL 60008 Line 2 - $ 26,000
Line 3 - No bid
*Datamars, Inc. 1110 Industrial Blvd. Line 1 - No bid
Temple, TX 76504 Line 2 - $31,600
Line 3 - $35,800
IDtag.com dba Smart tag 184 Westwood Ave. Line 1 - $159,200
Long Branch, NJ 07740 Line 2 - $ 31,840
Line 3 - $ 39,800
Kinetic Motorwerks LLC 2800 Post Oak Blvd. Line 1 - $192,000
Suite 4100 Line 2 - $ 38,400
Houston, TX 77056 Line 3 - $ 57,800
Covetrus North America LLC 400 Metro Pl., N Line 1 - $278,000
Dublin, OH 43017 Line 2 - $ 55,600
Line 3 - $ 49,326
Intervet DBA Merck Animal 10488 South 136th St. Non-responsive
Health Omaha, NE 68138
OWNERS
Pethealth Services USA, Inc.
Nicole Bennett, Chief Executive Officer
Datamars, Inc.
Brian Zapach, Chief Executive Officer